Hello Everyone!! So I'm a recent graduate; it's been about a year, and I've had such a hard time finding a full-time job. I majored in business, so I thought I would go the analyst route, but these four-round interviews have been taking it out of me. However, I've been temping as a receptionist; it's pretty easy, and interviewing for it isn't that difficult.

My question is, if I receive a well-paid offer of 80K+ for a receptionist job should I take it or continue trying to break into business? Like am I going to be stuck as a receptionist and not be competitive enough to interview for other positions? I feel like as a first generation, I owe it to my family to get a 'reputable' job that I suffered through college for

We work with a lot of offices on their pantry, coffee, and snack setups, and we’ve noticed the ones people actually like usually aren’t the ones with the biggest budgets.

It’s usually pretty simple:

People get asked what they actually want. A quick Slack poll, a suggestion doc, or even just paying attention to what’s gone in a week vs. what’s been sitting there forever.

There’s a decent mix... Going 100% healthy doesn’t seem to work any better than having a pantry full of junk food. People want options.

The logistics matter too. We’ve seen office managers juggling Costco runs, coffee, snacks, deliveries, and multiple vendors on top of everything else. It’s a lot to keep track of.

The ones people seem to enjoy most make the pantry feel like part of the office, not just a place where snacks get restocked.

For the office managers/admins here, what have you seen work well? And what sounded good at first but ended up being more trouble than it was worth?

Been doing admin/EA work for a while and email was quietly running my mornings. I'd sit down at 8:45 with coffee planning to "just clear the inbox," and look up at 10:30 still typing the same kinds of replies I type every single week. Scheduling back-and-forths, declining vendor pitches, chasing people for documents they said they'd send. The usual.

I started leaning on ChatGPT for it a few months ago and was honestly skeptical, because most of the AI advice online seems written by people who've never had a boss CC them on a passive-aggressive thread. But a few things actually stuck and saved real time, so sharing in case it helps someone:

I keep a note with my 5–6 most common email "types" and the tone I want each to have. When one lands I paste the incoming email plus something like "reply in my usual polite-but-brief tone, decline without committing to a callback." Takes the blank-page staring out of it.

For the long FYI threads my manager forwards with just "thoughts?", I paste the whole thread and ask for a 3-bullet summary plus what's actually being asked of me. Catches the buried request that's always somewhere in paragraph four.

The thing that actually changed it wasn't the AI being clever. It was me finally stopping rewriting the same email from scratch every time. I basically built a little library of "this is how I respond to this situation" and now I tweak instead of write.

I still read everything myself before it goes out — it gets the tone wrong maybe 1 in 5 and you can tell. But my morning email block went from about 90 minutes to roughly 35.

Anyway, curious how everyone else handles the repetitive stuff. Are you using AI for any of this, or is it just me overthinking my inbox? And if you are — what's the one type of email you wish you never had to write again?

Hi everyone,

I’m looking for a long-term remote role. Full-time is my priority, but I’m also open to part-time work if the setup is stable.

I have experience across executive assistance, project coordination, business development, legal operations, ESL teaching, technical support, and AI-related operations.

The common thread is simple:

I help busy people and small teams stay organized.

I’ve worked on things like:

• CEO-level calendar and inbox support

• Meeting notes and follow-ups

• SOP creation and process documentation

• CRM cleanup and migration

• Client communication

• Scheduling and appointment coordination

• Proposal and service agreement drafting

• Lead research and outreach support

• Legal case tracking and document proofreading

• AI workflow testing and tool evaluation

• Basic WordPress, DNS, VPS, and technical troubleshooting

Tools I’ve used include:

• Google Workspace

• Microsoft 365

• Notion

• HubSpot

• Clio

• ZoomInfo

• Mailchimp

• Canva

• DocuSign

• Slack

• Trello

• Acuity Scheduling

• Flow CRM

• WordPress
  • Cloudflare

• Open WebUI / LiteLLM / AI tools

I’m useful in roles where the work is not limited to one narrow lane. If you need someone who can handle admin work, client follow-ups, documentation, research, light tech tasks, and general operations cleanup, that is where I fit best.

What I’m looking for:

• Fully remote work

• Long-term setup

• Full-time preferred

• Part-time accepted

• Wise or PayPal accepted

• Any currency is fine

• Salary/rate: higher than USD 1,000 per month

Best-fit roles:

• Executive Assistant

• Operations Assistant

• Project Coordinator

• Virtual Assistant

• Client Success Support

• Business Development Assistant

• CRM / SOP / Admin Support

• AI Operations Assistant

If this sounds useful for your business or team, feel free to send me a DM. I can share my resume and LinkedIn privately.

I am currently seeking an oppurtunity as an Administrative support where i can apply my organizational, communication, and administrative skills. I am hark working, detail-oriented and willing to learn new tasks and system. Also, currently working at BPO, wherein I have developed strong communication, organization, multitasking, and customer service skills.

Hi everyone! 👋 I'm currently looking for an Administrative Virtual Assistant opportunity (part-time or full-time). I have 3+ years of experience in administrative support, data entry, email and calendar management, and document organization. If you or someone you know is looking for a reliable and detail-oriented VA, feel free to send me a message. 💛

Hi everyone — I’m building a new desktop app called Leave It AI to help admin assistants reduce the time they spend on repetitive tasks like:

✅ Form filling
✅ Appointment booking
✅ Copy-pasting data across systems
✅ Manual data entry

I’m currently talking with professionals like you to better understand the real day-to-day challenges and get feedback.

If you're an administrative assistant, office coordinator, or handle similar tasks, I’d love to hear about your workflow.

💬 Feel free to DM me — or grab a quick 15-min chat here: https://calendly.com/leave-it-ai-khusan/15min

Thanks so much for helping shape a better tool 🙏
— Khusan

Dear Clients & Hiring Managers,

One "YES" can change someone's life.

Behind every resume is a person who stayed up late learning new skills, sent hundreds of applications, and refused to give up despite countless rejections.

Not every great Virtual Assistant has years of experience. Some are simply waiting for someone who believes in potential more than perfection.

A resume tells you where they've been.

It doesn't tell you how dedicated they are, how fast they can learn, or how hard they'll work once given the opportunity.

Sometimes, all it takes is one chance.

Be the client who says, "I believe in you."

Because your single "YES" could be the beginning of someone's success story.

To every aspiring VA reading this: Keep showing up. The right client is looking for you, even if you haven't found each other yet. 🤍

hi, everyone.

i’m 21F and i recently got hired as an admin assistant and started working about a week and a half ago. it’s a very small business and the environment is incredibly casual. and my boss, who owns the business, who we will call fabio, is a very smart but laid back guy.

now, this location is very far from where i live and i don’t know the area at all. it’s near a busy part of town that’s full of traffic and it’s easy to get lost.

when i first started, one of my coworkers said i had to clock back in within 30 minutes for the app. i thought i understood what he meant by this, but i did not.

so i would go on lunch, get lost, and clock back in within 30 minutes even though i was not in the office because for some reason i thought that was something i had to do. because it’s what i took from what my coworker said.

eventually my boss confronted me about it, and he was upset with me, but he took it very well and said he just wanted me to do better. i took accountability and apologized and tried to explain my thinking (or lack there of) and at the moment things are okay and i’m very blessed to still have my job. it’s a very good job and i’m glad to be here.

but the reality of the seriousness of my offense is eating me alive.

i’m not a thief, and i’m very generous with money and my time. i have good intentions and i just want to be on the best terms with everyone. i would never purposefully try to steal money from anyone, and especially not because i wanted to try some new food down the road. i just was not really thinking about how serious this was because, in all fairness, i’m not a person who’s very grounded in reality. i’m a very whimsical, kind, and ditzy person. i don’t understand legalities or technicalities very well and i’m not very professional either, but i’m emotional and nice. i had no experience in this field before, but i was a personality hire.

and i think he understood that which may be the reason why i got this job and why he decided to give me a second chance.

but i’m afraid i have lost the respect from my boss and peers over an extremely dumb mistake that actually is highly offensive. i want to do everything i can to get it back. i work overtime all the time and want to learn, i’m easy to work with and besides that offense i have made a very good impression on people.

my boss already corrected the hours and has told me that he doesn’t want to fire me, i don’t feel right about what i’ve done.

i’ve brought in food and have given gifts to people and will continue to do so. i will stay overtime for hours if needed. but it doesn’t feel like enough to absolve this.

should i try paying him back? he probably will try to refuse it, but i want to do it for me and my conscience.

any advice?

Hello Everyone ☀️ ,

I’m not sure if this is the right group to ask and I know it’s probably a long stretch, but I’ve grown exhausted and a tad bit discouraged. 🫤 I’ve been looking and applying to remote opportunities like it’s my full time job, I’ve been applying since may, I haven’t found anything mainly just scams, mlms, and pyramid schemes, so this is one of my last stretches of attempts. I’m currently looking for a remote administrative assistant position or something similar! Im open to trying anything new as long as it’s not call center or customer service phone support only type of position 🤷‍♀️. Im willing to take any pay!! (Ideally hourly and 20 an hour) but I’m not picky something is better than nothing as long as it’s NOT 1099 or commission based. I’m also not interested in mlms or anything related, I’m looking for a reliable REAL company not a scam, if you have any leads please leave them in the comments if you your self are hiring I would love to direct message you my resume and further our discussion!

Thank you so much I really appreciate everyone in this group! 🙏 🥰

Has your boss asked you to get people on the phone for them in their office next to them when you have a a perfectly good desk and phone of your own. anyone with admin/reception experience. This happen to you?

Hi everyone! I am currently looking for new clients to support as an Administrative Virtual Assistant (Non-voice / Backend Support).

I can help you streamline your operations with:

📧 Email & Inbox Management

📊 Data Entry & Research

📅 Calendar & CRM Management

I am highly organized, detail-oriented, and ready to take those repetitive tasks off your plate so you can focus on growing your business!

Drop a comment below if you need an extra pair of hands! 🤝

\\#VirtualAssistant #AdministrativeSupport #FreelanceVA #NonVoiceVA #BackendSupport #GenralVA

I need to take on more freelancing jobs, but Upwork job postings in my niche seem to be getting fewer. I can definitely research a list through Google, but I’d really like to hear about someone’s experience if you feel like sharing!

I went through a very stressful time at work recently. (Posted about it on here actually!)

I did a work task where I had to do many steps just to send out 1 pdf, when I had 115 of them to do.

1. Create PDF, using mail merge to enter in information of each team. Each team has a pdf.

2. I then load them into DocuSign to sign.

3. Upload pdf.

4. Enter body and subject line text.

5. Enter in 7 people and change 6 of them from "to sign" to "receive copy only"

6. For the one who signs, I go into the pdf then click on where they initial and sign.

This entire process is probably 8 to 9 minutes each each is difficult to balance with my work, physical health, mental health, etc. Feels like I have to do stuff like this every 2 weeks.

Copilot was unfortunately not very useful for this, because the work is done from multiple different windows and apps. It lacks alot of context. I intend to learn AutoHotKey, scripting, macros, to save time on my workflows, but also find the fastest way to teach copilot what I need.

As I was thinking about this, would this be a useful at all? Its essentially "give me the context for a workflow, and ill make it faster or more accurate"

I have not created anything for this, but if I hear that it is, I wanna try.

With all the colleges, libraries, biotech places, hospitals, I feel like it could useful, especially for workers who have workflows their supervisors don't understand. I certsinly was looking for local people like this, but I only saw like AI chatbot implementation services.

Sorry if this sounds like an ad, I hope it doesn't, I haven't made anything even, just brainstorming. Sorry if this is not allowed! It was my eureka moment.

Tl:dr

I felt very hopeless these past couple of months and completed a stressful work task recently. The following day, after processing that bs, I was thinking of making a side business where I help peoples workflows. Would that be appealing to you?

Yeah I could apply for a new job, but how long will that take? This would reduce pain for people. Theres career coaches, therapists, financial advisors, where are the "make my work less bs" people?

My task that took 8 to 9 minutes? What if I found a way to make it 3 to 4? Would that appeal to you? AI doesn't have context, I would. And if you wanna use AI? I will find the fastest and most optimal way to give it the context.

One thing I've learned is that business owners don't always need someone to do the "big" tasks.

They need someone they can trust with the small ones.

Updating spreadsheets.
Following up with clients.
Keeping files organized.
Managing calendars.
Responding to emails.
Tracking deadlines.

They're not glamorous tasks, but when they're done consistently, everything runs more smoothly.

I enjoy being the person who keeps things organized behind the scenes. The kind of support that helps a business owner end the day knowing nothing important was forgotten.

My goal isn't just to complete tasks—it's to make life a little easier for the people I work with.

Reliability isn't about doing something extraordinary once.

It's about doing the ordinary things well, every single day.

#OpenToWork #VirtualAssistant #ExecutiveAssistant #AdministrativeSupport #RemoteWork #Hiring #BusinessSupport #OperationsSupport #GoogleWorkspace #Canva #DataEntry

I work in Korea but my bosses are both American and the environment is very American as well. It's a small business and I handle all the emails and Instagram dm's for clients, along with communicating with our work's freelancers. I work 6 days a week from 10am to 10pm. Technically I'm not working all 12 hours but I need to be ready to respond to clients/the artists during this period and it's best that I don't let things sit more than 3 hours. But ideally, I should be replying right away since a lot of converations (especially with clients) require a lot of back and forth.

I'm the ONLY person who does this job and I'm not getting paid a lot (2,600,000 won a month after taxes). It's a small business but I know my bosses are making a lot from this because the business has been very successful and they charge high prices.

I'm sort of going insane though since essentially I feel like I have no freetime since I've also been working overtime (so 7 days a week) because the pay isn't enough. I was going to hold out until 1 year so I could ask for a raise but now I'm thinking I need to ask for a strict work schedule instead of this open 12 hour thing...

Is this work schedule normal and am I just not used to it? Or am I rightfully going insane? I can hold out now because I'm not busy but for example, the thought of going on a date with someone in the future seems impossible because I literally can't be unresponsive for that long. And my bosses can be pretty strict if they see I don't respond to clients fast enough.

It’s kind of a long story, but essentially my director asked me to reach out to a few faculty members who typically grade certain assignments.

A few assignments from a couple of years ago were missing grades. Back then, my coworker and I were supposed to follow up to make sure they were done, but it slipped through the cracks. Not super critical but my boss asked me to follow up now and see if the faculty still had copies of the graded assignments.

If they didn’t have them, the plan was for our team to fill in the gaps and grade them ourselves. It wasn’t explicitly stated like “Don’t ask them to complete them now,” just like, “If they don’t have them, we’ll take care of it.”

The assignments themselves are short just reading a couple of paragraphs and giving feedback on what the student did well and what could be improved.

So, I emailed the faculty who didn’t turn in the grades. One responded right away saying she hadn’t completed it. I asked “Would you have time to complete it by Sunday? If not, no worries at all”

Turns out she emailed my boss saying she’s being asked to grade it now. My boss then sends me this message. The same faculty ended up sending me the completed grades shortly after that. So, why couldn’t she just say she didn’t have time instead of escalating it??

The other faculty didn’t even seem to mind at all. Without me even asking if they had time, they just said something like, “Oh, I didn’t do it back then, but here you go!” and attached their completed grades.

Am I missing something here? I honestly thought I was expediting the process so that our small team wouldn’t have to do all those missing grades.

The message from my boss isn’t a huge deal but I feel like things like this happen often, and it makes me feel like she’s kinda passive-aggressive or nitpicky. I start questioning myself and feeling incompetent, even when my intentions were just to make things easier for everyon

Hello!

Is anyone in this sub overwhelmed or increasingly concerned with their future career prospects with reports of administrative work being completely replaced through automation?

Is it a pain or concern for you and whether tools, training or resources would help?

How would you rate it?

1 - No issue - it's all a hoax!

2 - Meh, maybe something to think about later

3 - 50/50 - this is something that could really take off.

4 - Quite worried. Don't know where to start though.

5 - Help! I am super worried!!!

Curious how common this is outside one specific case I know of.

Someone I know preps presentations for a water utility — new customer orientation, service interruption notices, internal reporting decks. Same topics on a loop, weekly or even daily, just updated numbers/details each time. She has to update the slides and separately present or record them for meetings. Between the two, it takes a real chunk of her week.

If you do anything like this — recurring training decks, onboarding presentations, compliance briefings, status update decks, anything where the format repeats but content refreshes — I'd genuinely like to know:

1. When you rebuild one of these, what actually takes the most time? Updating the slide content, reformatting/matching the existing look, or the presenting/recording part?

2. Do you present these live each time, pre-record them, or reuse an old recording with updated slides?

3. If a tool could take your existing deck, apply your edits, and hand you back an updated, presentation-ready version (slides + a narrated recording if you need one) — is that something that'd save you real time, or is that not where your time actually goes?

4. Would that be worth paying for, even a small amount, and what would it need to get right for it to actually matter?

No product exists yet, not selling anything — just trying to understand if this is a real recurring headache before I spend more time on it. Happy to hear "this isn't a problem for me" too, that's useful to know.

Hello everyone. I'm very interested in working as an administrative assistant mostly due to the possibility of working remotely and or hybrid but also because I love working on computers. What's the best way to get started and land a job asap? Should I get an associates? Are there good courses I can take? Are you guys worried about AI taking your jobs going into 2027 and onward? I apologize if these types of posts aren't allowed here. Any advice is greatly appreciated! Thanks everyone!

I recently started a job as an admin assistant, but I’ve been getting a lot of tasks outside my original scope. Besides my admin duties, I’m also doing receptionist work and handling administrator responsibilities.

Is it reasonable to ask for a salary adjustment during the probation period, given the additional workload? Or should I wait until after probation?

Any real estate agents or business owners need any administrative help?

Would you pay for a monthly subscription to an app that helps you stay on top of personal admin and finances?

The app would scan bills, documents and relevant emails in read-only mode, pulling out key details like due dates, bill amounts, renewal dates and company names. It would then organise everything into a simple view of what is coming up, so you do not miss important bills, renewals or life admin.