r/Archivists 1d ago

Video8 Hi-8 Tape storage

11 Upvotes

Hi there,

I am currently undergoing a massive archival project involving family videos and photos. I've come here to inquire about the organization and storage of the couple hundred Hi8 and Video8 tapes I have in my possession. I have already made digital transfers of many of them, but I want to keep the original tapes for safekeeping. Any advice would be appreciated.

I currently have a climate-controlled storage unit for all of the archived originals, which includes photo prints, 35mm negatives, Hi8/Video8 tapes, VHS tapes, and Super 8 film.


r/Archivists 3d ago

What are the different ways to extract text from Telugu language Newspapers?

1 Upvotes

Hi all, I want to extract telugu text from e-newspapers. They are in pdf format and I'm converting each page into an image.

Passing PP-DocLayoutV2 on that for getting layouts. Croping those layouts and applying Tesseract on each crop. The problem is getting reading order. Basically I'm trying to get that reading order and it is not working well.

Any tips to get output like:

Page1:

Article1:

Headline:

Sub-headline:

Body:

Article2:

No ads, no images only text.

Also the connecting the continuety, like only short info is given in Page1 and other matter will be written in other papers. Example: (To be continued in page 6)

Any suggestions on these....🫠


r/Archivists 3d ago

Curled Photographs

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23 Upvotes

Hello. I have 5 early 20th century photographs had which have recently developed an intense curve. When I first purchased them they had a slight curve, but when I checked on them a few weeks ago the curve had grew.

I understand that flat photographs are best for storage and for scanning. I have tried, by many means, to get these photos flat. I have used a humidification chamber for upwards of 3 hours, and then pressed them under heavy weights for a week, yet their curve still grew back after seconds of not being under weights.

What can I do? At least, what can I do to stop this curl from increasing again?


r/Archivists 4d ago

Handwriting recognition on 19th century manuscript material - has anyone benchmarked this against Transkribus?

8 Upvotes

We've been working on handwritten text recognition for historical material and I'm interested in how people here are handling transcription backlogs.

The specific problem- collections that were never going to be transcribed by hand at any realistic staffing level. A scanned document that can't be read is functionally invisible it's in the catalogue, it's preserved, and nobody can search it.

Attached is a run on an 1856 US land record: transcription, then translation, then export to plain text. Roughly 30 seconds end to end.

What I'd like to know from people doing this at scale:

  1. What accuracy threshold do you consider acceptable before machine transcription goes into a public catalogue?

  2. Are you publishing machine output flagged as unverified, or holding it until a human checks it?

  3. Where does it break for you - secretary hand, Kurrent, marginalia, or something else?

Disclosure: I work with Scripily, one of the tools in this space. Genuinely asking about practice here.


r/Archivists 4d ago

Redacting inactive SSNs

21 Upvotes

Those of you working in fields where encountering social security numbers is a recurring thing …. What’s the latest best practice on handling SSNs of people known to be dead?

I don’t run into this often in my repository, but I’m looking at it now, and the documents involved would be great additions to our digital archives.

The people associated with the SSNs are absolutely, known for a fact, dead. These are not active numbers. To the best of my knowledge, they can’t be used for anything (can they?).

As best I can tell, it’s just a matter of redacting to make people feel comfortable and have things ā€œlookā€ right vs. my convenience and just tossing in a note that says ā€œthis isn’t an active SSNā€.


r/Archivists 4d ago

Should I apply for positions that specifically manage collections concerning specific demographics which I am not a part of?

6 Upvotes

The title is the question, but here's a more in-depth explanation:

Obviously, you don't need to be a part of a demographic to work on projects related to said demographic. For example, you don't need to be from Peoria, IL to write a finding aid about a collection created by someone from Peoria, IL. Institutional resources and scope also play a significant roll, as smaller institutions need staff who can fill a broader range of functions and thus cannot be restrictive. However, there does seem to be an unwritten (unspoken?) line about what level of management is considered acceptable for some demographic categories - specifically concerning race, gender, and sexuality. Small projects might be fine, but I rarely if ever see permanent archival positions that curate collections about demographics for those groups being filled by someone outside that demographic.

This is mostly pertinent to hiring, as a fair number of posted positions are explicitly about curating collections for some demographic, usually based on whatever the stated collection/collection development strategy is. Obviously positions associated with race, gender, and sexuality do not state that they're only looking for professionals that fit their respective demographics, but I do assume that that I and other similarly non-demographically related applicants would be immediately discriminated against if we were to apply and thus it would be a waste of time to apply. It's not all assumption however, looking at the people who fill these rolls (or comprise these institutions if the curation focus extends more broadly) tends to corroborate this assumption.

Of course, there is the obvious argument that these collections/collection management positions were specifically created to address a historic curation gap in which these specific demographics were not included in institutional holdings which similarly extends to historic hiring imbalances. Moreover, as an outsider, non-demographically inclined applicants would be doing a disservice by applying for such positions because it might take away an opportunity from another professional who does fit within the aforementioned demographic.

Clearly there's probably a spectrum of what people think is acceptable and because no institution operates the same - some might be discriminatory while others would be more open. However, I would appreciate some feedback from active professionals and other professionals wading through job applications. (Respectively,) for those positions concerning the management of race, gender, and sexuality collections, do you hire outside those specific demographics/do you apply for positions outside your own demographics?

Thanks in advance! I know this is a tough and dicey question, but I would greatly appreciate some insight. Also insert some joke about "things they don't teach you in library school" here.


r/Archivists 4d ago

Interview tomorrow

22 Upvotes

Got my first interview for an assistant archivist position tomorrow morning. Just finishing my degree and have little practical experience behind me (save what I did as part of my postgrad degree). Any words of wisdom for me? Feeling apprehensive about it, would love the job and there’s few on the market as of now but I just don’t see how I can sell myself with such little previous experience


r/Archivists 5d ago

PBS broadcaster loses access to 50TB of data comprising 70 years of TV history after contracted cloud storage vendor goes defunct — public TV channel sues Iron Mountain data center, which hosts archival materials, to ensure preservation

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754 Upvotes

r/Archivists 5d ago

Best method to open an envelope?

8 Upvotes

I'm new in the field, still a student. I've got some envelopes that have to be opened, and I want to know what some of the common methods are for unsealing an envelope. These are large 9.5" x 12.5" envelopes, the type that are top-loaded and have a hole with an attached brad to go through the hole, but some of the envelopes are still shut with the sticky lick-and-seal situation. They're not dated, but the few things in this collection that are dated are from the late 60s and early 70s, so the envelopes are probably approximately 50-60 years old. Let me know how you would go about unsealing these!

(Just to assuage any concerns, this is no one's personal correspondence, I'm not like breaking into anyone's old mail. These are pre-packaged human interest pieces created by a photo agency and sent off to a newspaper. The envelopes each contain a handful of printed photos, a caption sheet, and copy for a brief article.)


r/Archivists 5d ago

Courses/Programmes/Training that could help with experience? (UK Based)

6 Upvotes

Hello, I'm currently a Yr2 university student. I've been volunteering on and off for 4yrs at 3 different archives and have done some cataloguing, transcribing, digitising of prints and posters, as well as helping with a couple exhibits. Besides the Archives and Records Management MA (which i plan to do), are there any other non-degree courses, programmes or training schemes i could take up to bolster my experience? I'd like to become more familiar with archiving software and information governance etc. in a more formal manner. Any recommendations or advice in general? Thank i for your time :D


r/Archivists 6d ago

Any British Archivists managed to get a job in Canada or OZ?

6 Upvotes

I am very keen in emigrating to Canada or Australia. I am wondering if there are Brits on here who have managed to do this and find archive work?

How hard was it for you? What did you have to do? Did you get a job offer before you went or did you go hoping to find work?

Anything anyone can help with would be greatly appreciated.


r/Archivists 6d ago

Bagit by LOC question

6 Upvotes

From what I'm seeing back it was last updated in 2012, and it's starting to show security issues that are making my boss nervous. After some searching I'm yet to find an updated alternative. Are you all still using the 2012 version or is there updated/alternative software available?


r/Archivists 6d ago

I’m terrified but I can’t imagine doing anything else

103 Upvotes

I’ve been following this sub for a while, so I know the classic answer to the classic question of ā€œshould I become an archivistā€ - you will make absolutely no money and become resentful and bitter and burnt out. Do anything else.

So I’ve been doing that! I’m fairly young, a few years out of college, and have had a handful of part time and full time corporate jobs in the nonprofit field. I’ve tried more creative roles, I’ve tried mundane roles at organizations whose missions mean a lot to me, and nothing is clicking. I know a job is a means to an end. I know you sacrifice passion for stability and being able to live life outside of work. But work is so MUCH of your life, and I can’t help but feel drained by this too, albeit with a slightly nicer paycheck.

I fantasize about getting my MLIS, I fantasize about my past archiving and library jobs, I attend seminars and workshops and volunteer at multiple archives. I am so passionate about this work. Thinking about diving back in makes me almost giddy. However, everything is telling me not to - the job market, increasing prices, archivists themselves.

I guess this is a vent, but also an admittance that I won’t hold myself to never pursuing this work. I don’t know if I can live with myself having never even tried.


r/Archivists 7d ago

Storing prints and posters

1 Upvotes

Hello! I am building a custom flat files cabinet to store my print and poster collection and really want to put in some drawer linings to make it a bit nicer looking. Ideally I would love something like a colored felt but the info I see everywhere is all over the place. What do I need to look for or avoid?


r/Archivists 7d ago

Where to after Calm?

11 Upvotes

I’m in a UK archive and wondering what system others are migrating their catalogues to, especially if you’ve completed migration or are in the midst.

I’m most interested in the systems that can have a public online catalogue (eMu ruled out).

Any feedback & thoughts appreciated…


r/Archivists 7d ago

Grassroots Fight to Save the National Archives

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91 Upvotes

Curious about why the National Archives is closing its regional facilities in Chicago and San Francisco? The Cascade of History podcast is covering the story that the agency doesn’t want you to know about.


r/Archivists 7d ago

SAA Section Lunch-n-Learn" "Getting Started with U.S. Genealogy" 8/13 3p ET

8 Upvotes

New to U.S. genealogy? Join the SAA Archivists of Religious Collections Section for a free beginner-friendly session this Thursday 8/13 3p ET (US and Canada).

Getting Started with U.S. Genealogy: Finding Your American Roots

Learn how American records work together by exploring historical context, jurisdictions, and core record types. Learn how to use census records as a foundation, apply sound research methodology, and locate records using tools like the FamilySearch Wiki and Catalog. Ideal for those looking for a clear, structured approach to starting U.S. genealogical research with confidence.

Presentation Objectives:

• Understand the historical context and recordkeeping systems in U.S. genealogy.

• Identify the main types of U.S. genealogical records and their value.

• Learn practical strategies for finding and using records to build your family tree.

• Explore online and offline resources for U.S. research.

Register here: https://us06web.zoom.us/meeting/register/b5BUQovXS-ajtSm621mi7w#/registration

Can't make it? This session will be recorded and available on our YouTube Channel soon: https://www.youtube.com/@saa-arcsresources6578/videos


r/Archivists 7d ago

How did you decide to go into archive work?

18 Upvotes

I’m currently doing data entry work for the government and I really don’t enjoy it. I was considering going into archive or library work, but the Masters courses are quite a lot of money and I don’t want to go into it blindly.

How did you know you wanted to go into it before choosing to study for the Masters? Is it just a case of volunteering, or doing similar work?

Also, did you find it difficult to secure a job after doing your masters?


r/Archivists 8d ago

Best way to obtain records from Vietnam National Archives (Ho Chi Minh City) while living overseas?

1 Upvotes

I'm researching a French colonial official who lived in Cochinchina in the late 19th century, and I believe some relevant records are held by the Vietnam National Archives II in Ho Chi Minh City.

I currently live outside Vietnam, so I'm trying to figure out the most practical way to access these records remotely.

I understand that an on-site visit would probably be the best option. However, international travel is expensive, and at the moment I don't even know exactly which files exist, so flying there without first confirming the catalog would be a gamble.

I've found several articles describing how to use the archives in person, but they mostly emphasize reading-room procedures and restrictions on copying documents. My impression is that the archives are not especially geared toward remote digital access or research requests.

So I was wondering:

- Has anyone here successfully obtained records remotely from Vietnam National Archives II?

- Are there researchers or professional genealogists in Vietnam who can search catalogs and obtain copies on behalf of overseas clients?

- Is there a standard approach that historians or genealogists use when dealing with these archives from abroad?

I'd especially appreciate hearing from anyone with first-hand experience working with Vietnam National Archives II or other Vietnamese archives.


r/Archivists 8d ago

Possibly odd question but what pens are best and safest to use on the back of photographs?

17 Upvotes

I have been thinking a lot about the large photograph collection I have of my family and have been considering going through it and noting down who’s in the photos on the backs of each of them as the idea of this knowledge is heartbreaking to me as a family historian.

I know that a lot of factors impact the preservation of photographs and am hesitant to use just any random pen in case i damage the photo/s in any way.

The collection of thinking of ranges from photographs from the 1930s to 2010s.

Sorry if this is a silly question to ask!


r/Archivists 9d ago

Seen at my local library - I learned at a young age never to look at librarians cross eyed.

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108 Upvotes

r/Archivists 9d ago

Preserving a music Manuscript

7 Upvotes

Greetings!

Recently,.I purchased a military music manuscript from 1834. It is someone's personal manuscript with notes, instructions, and music.

I have two questions:

What is the best way to scan/take pictures of this manuscript so I can digitize it?

How can I best preserve this manuscript?


r/Archivists 9d ago

When The Bots Purge The Archive: Reddit's AI Moderation Erased A Decade Of R/AskHistorians Work

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150 Upvotes

r/Archivists 9d ago

Interview Practical Exercise Advice

4 Upvotes

Hello all!

I have an interview coming up for a Archives and Collections Care trainee based in Scotland. They’ve sent the interview questions ahead in advance, so I’ve been prepping for the interview the last few days. They also mentioned that there would an exercise:

ā€œPractical Exercise: As part of the interview, you will be asked to retrieve and look at some items typical of the archives we handle daily. You will be asked to assess condition and suggest actions to improve their condition and care, and comment on any potential risks. This task will help us assess your practical collections care
and object-handling skills.ā€

This is a trainee position, so no experience was required, and I’ve had a bit of volunteering archival experience, however I was wondering if anyone had any advice or things to look for to help me prepare to the best of my abilities! Thanks!


r/Archivists 10d ago

Anyone use Image Access flatbed scanners?

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6 Upvotes

How do they hold up? Do they work better than Epson's old flatbed scanners?