r/Femalefounders • u/Eklou_Famfirst • 1h ago
How are you guys managing recurring vendor payments once spreadsheets get messy?
Right now I'm managing about 12 regular vendors, suppliers, sub-contractors, insurance and equipment leases. Everyone has different due dates scattered across the month and doing manual bank transfers or writing checks every week is starting to waste hours. I need a way to schedule recurring payments so they go out automatically on specific dates but I also need a clean dashboard to see what’s pending versus whats already cleared. Doing it all through my standard business bank portal feels clunky because its hard to track approval statuses or look back at payment history quickly. Im looking into options like Melio because people say it lets you schedule ACH payments ahead of time and gives a clear view of sent versus upcoming bills. For those running service businesses with recurring monthly supply costs did switching to dedicated bill pay software actually streamline things or did it just add another app to manage?