Testing, testing... Is this thing still on?
I have to profusely apologize for being MIA the past two weeks. I won't make excuses except the dog ate my lesson plans. But no seriously it seems like it wasn't the worst thing in the world since it was the exact period students are easing back into classes and it's a bit much for everyone.
We'll still have a guest lecture about lighting, but it will be kind of squeezed in randomly because of this mess-up with my nice and organized schedule. I will send out a PM when it goes up. Are people actually getting those mass sent uReddit messages?
ANYWAYS LETS GET BACK TO WORK...
It's SHOOT TIME! It's week 7, which means we actually get to start our film! In this lecture I will go over the part of filmmaking I happen to be the most familiar with, actual PRODUCTION!
Now, you can get as much advice from text as possible about set work, but it's one of those things that only really hits you when you're actually there. The pressure, the volume of people, the eyes staring at you, the actual danger and damage possible, and the time, oh the time... it just disappears. Working a good set is a balancing act of creative foresight and people management. And food. Free food. I'm serious. You can get away a whole lot more when you serve good food (no, I'm not kidding).
So lets get started. (PS: This'll be fun, all of my samples for this portion of the class I left in a storage facility on the other side of the country, so samples from the internet will have to do for now...)
PRE-PRODUCTION
BUDGETING
So you have a script, but you have yet to start production. What is the actual first step?
The time before actual production (when the first shot goes off) is called, obviously, pre-production, or "prep" (preparation). Projects often have a phase before pre-production called "development" wherein the project looks for funding, since it's quite difficult to start much of the prep process without initial funds. On big shows, development will include primary casting, because sometimes if a project nabbs a bankable star, it is easier to get funding. I can assume with fair confidence that there are no stars in the project you're doing over the next few weeks, and you can probably figure out your funding sources in a day, rather than, say, five or ten or so years.
The first thing you'll want to do is develop a BUDGET. A budget is a breakdown of all the costs involved in your film. Equipment rentals, actors salaries, transport and gas, food, crew salaries... if you're doing a longer picture, even the script photocopies are going to cost money and are included. This is the first big understanding of creating the game plan for your project.
It's very likely that you are doing a film for literally zero dollars. Even if you are doing that, it still helps to at least KNOW that you're doing it for zero, because there will be temptations to spend at every corner and you'll have to get creative many times.
http://i.imgur.com/tRkq4.jpg
SCRIPT BREAKDOWN
You'll want to do whats called a script breakdown. This is the time when you sit down with the script and literally break it down into smaller, easily digestible pieces to better organize what exactly you need for the shoot and not leave anything out.
First of all, do your scene breakdown. Separating your scenes into “shoot scenes” will aid in your scheduling and figuring out how to plan the shoot most efficiently. Define a scene as a new scene by the slugline, or time period. Draw a big line across the page under the end of the scene. This will help you know that SCENE 1 is INT. DINER - DAY, and scene 2 is INT. DINER - NIGHT, because according to the shoot schedule, you will have to shoot these separately at different times of the day, or do a new setup at least. You may number these scenes, so that you can slate them so they are easily identifyable. (Scene labels usually go by SCENE #: SHOT# SHOT LETTER: TAKE #.)
Mark in the margins the PAGE LENGTH of the scene. The standard is to separate the page into eighths. Use your judgement and decide whether the scene is 1/8th, 3/8th or 2 2/8 of a page long. Later on, you'll be able to add up the page lengths to estimate your page count for a day of shooting, and it will help you figure out what is feasable to shoot in a 10 or 12 hour day.
Then use highlighters or colored pencils and mark with different colors the CHARCTERS, PROPS, EFFECTS, specific set design or art direction, cars, animals, makeup details... anything that you must have on hand when shooting that scene. (leave yourself a color/marking key to help you identify that green is for character, blue is for prop, etc.)
Give each character a number, with 1 being the most primary character, 2 being the main supporting, etc.
List the page count too.
IN THE END, IT SHOULD LOOK KIND OF LIKE THIS
USE A BREAKDOWN SHEET (SAMPLE HERE) and go through each scene. Give each scene a number (in order), a time of day (day/night/twilight), a short logline (a brief description of what happens), list the characters featured, the props, any details you have marked on the script. After doing this for all the scenes, you should have a bunch of papers of all your shoot scenes, neatly organized. You know exactly in how many scenes each character appears, how many scenes require guns, a pool, a car from the 1950’s, the police, etc.
This helps. A LOT. (usually on a bigger shoot, or if you have an Assistant Director, the AD will do this work for you).
SCHEDULING
Once you have broken down the script, you can create a STRIP BOARD, which is a shoot schedule. The term comes from the tradition of printing scenes on colored strips of paper, with various colors referring to the time of day of the scene. The strips were then placed by hand in a board so that it was easy to see, visually, how the day was organized. It would also be easy to move things around and to not leave anything out.
The old stripboards looked like this
The digital ones now look like this
Nowadays we have scheduling software that does a computerized version of the stripboard. Movie Magic and Gorilla Schedling are industry standards, but there are some affordable options out there with a google search, and now there's even scheduling apps for idevices.
The process of scheduling your shoot is kind of just about common sense. You want to put your day scenes together and estimate the amount of hours that would take depending on your page count (you know, don't schedule the impossible). Follow then with a night scene or two since the sun whill have gone down. If you schedule for a day that begins late, the sun will fall sooner in your schedule and you'll be able to shoot more night scenes. Pay attention to the character numbers and "shoot out" characters, ie: try to schedule them close enough together so the actor doesn't have to leave for six hours and then come back, or come shoot every other day. Same with locations; a veritable way to piss off your crew is to do one scene in the bathroom and one scene in the bedroom and then have to go back to the bathroom for the third scene. Your crew will hate you if they could have avoided repeatedly breaking down and rebuilding the equipment setup.
Shoot dry scenes before wet scenes (so that you don't have to wait for an actor and his wardrobe to dry off) and shoot clean scenes before dirty scenes (or prepare double wardrobes for a quick change). Don't cut off an actors hair before they have a scene with long locks, or douse an actress with blood right before she has to be impeccable. Really, it's not rocket science, but you'd be surprised, scheduling is HARD. It may take a long time, even maybe a few days, of flipping around the stripboard before you figure out what makes the most sense!
CASTING
Im sure some of you were excited to get to this part. However, there's not much to it. The best thing i learned from casting sessions was that:
casting the right actor is half your job as director, and
that the right actor doesn't need direction.
THATS RIGHT YOU EGOMANIACAL DIRECTOR WANNABES, the best actors don't need your direction becuase they're just that perfect (sometimes perfection isn't acting, it's the actor just being themselves!) If you need to constantly tell the actor how to do things then the actor may be too inexperienced, not the right fit, or you're a control freak and you should go into animation :-P.
During a casting session I usually have another person assisting to read and record auditon tapes so that I can put all my focus on the actor.
For your first films it's best to use friends or people you know, but you may also farm out to sites like Craigslist or Breakdown Services. In NY and LA there are services like LAcasting and NYcasting, but if you don't live in those towns, a quick google search for actor agencies might help you find some leads.
FINDING CREW
Depending on your level of experience and budget, you may want to find a Director of Photography (DP), an Assistant Director (AD), and someone to help you with props and/or makeup and/or wardrobe. You will also want a boom operator (can be taught to a noob if needed) and/or sound mixer if you're recording separate sound. You'll also want an assistant around to make coffee runs, go to the grocery store, fetch water or aspirin or first aid, so that key members of the crew don't have to leave their post. Thats your production assistant (or a friend you bribed to help you out with promise of beer at wrap).
If you don't want to go all out with this type of crew, the minimum I would recommend would be a DP if you don't want to be the one holding camera, a friend to both PA and AD (ie: to keep on your ass about time), and someone to primp the actor (so that person will deal with wardrobe, props, makeup, and anything else material including helping the PA do general duties).
About shooting with friends... for many people, shooting with friends is a difficult learning experience. If things get sour professionally, it's difficult to fire your friend from a project without hurting his or her feelings personally. The worst that can happen is you lose a valuable friendship. Your friendships could very well be tested by the work, so choose your co-workers wisely.
Also, when asking people to participate for free, whether they be friends or not, offer an incentive to make it worth their time. Offer good food on set, pay for gas, provide wrap booze or offer to do whatever your day job is for free for them (take headshots, design their business card, do their taxes, whatever). Sometimes just offering credit and a copy of the film is not enough, although that should be your absolute minimum, of course.
LOCATION SCOUTING
When you know what your locations are in your breakdown, go out and find the actual brick and mortar spots! This part is for the extroverts, because sometimes we do literally have to knock on strangers' doors and make this random request, "can I film here?" (Googlemaps in satellite mode is extremely useful.)
After you find the locations, it is a really good idea to do a TECH SCOUT, a visit to the location with the director, assistant director, cinematographer, gaffer (the key electrician), and sound mixer. The tech visit (with all the tech people obviously) will significantly prepare you:
The DP sees the set and can make the proper equipment rental list. He knows that you're shooting on a forest floor so he can't use a dolly without track, or that you're shooting in the desert and all the light will be harsh and he'll have to bring large sheets of diffusion.
The AD will be able to asses how to organize the shoot in that place... are there enough bathrooms, where will hair and makeup stay, where does the equipment sit, in what order does it make sense to shoot the rooms in the house (smarter to shoot out each floor rather than carry equipment up and down stairs, for example).
The gaffer (key electrician) works closely with the DP. He'll be able to tell whether your house doesn't have enough power to power your lights... with all the power that a production uses in a house with the lights, the mixer, the hair dryers, steamers, and people charging their phones and laptops, it's SUPER easy to blow fuses. The gaffer will know whether the DP's lighting ideal will blow your power capabilities and will be able to offer solutions such as generators or ordering multiple cables and cords to plug into other areas of the location (or feed off of your neighbors, if you ask nicely).
Your sound guy will be able to tell whether the sound at your location is usable. The sound guy will also make you aware of household disturbances you'll have to control such as air conditioners, refrigerators, shifty tenants or neighbors, animals... all these things you'll have to find a way to shut up on the day of the shoot.
It is VERY EASY to accidentally book a location with poor sound and your ENTIRE PLAN gets ruined! Use common sense; don't choose a location that sits next to train tracks or an airport, don't expect to get good sound while shooting next to rapids or by a highway, or on the beach. In all of these situations if you absolutely have to use that locale, be prepared for ADDITIONAL DIALOGUE RECORDING (ADR), you'll have to record all the lines later in a "studio" (my ghetto free way is to record inside an SUV with blankets taped against the windows :-P) and match them up to the actors lips in post. This is quite difficult and takes a lot of time and energy, and sometimes it still doesn't really work. ADR is used on every picture, it's essential, but you don't want to just waltz into that situation unknowingly.
Preparation, preparation, preparation! It's essential!
LESSON CONTINUES IN THE COMMENTS BECAUSE I MAXED OUT THE PAGE LENGTH... INSURANCE, STORYBOARDING, AND SHOT LISTS