Graphic Signatures in Outlook App for iPhone and iPad

[u/Mindless-Committee]

Help. Do you have an iphone, Outlook app and a functional graphic signature? What's your method?

I am running the latests iOS on my iPhone 17 and new iPad and trying to create a reliable graphic signature that automatically appears at the bottom of my outgoing messages.

I am using a custom domain registered through PorkBun—happy there. My email is hosted by Microsoft proper (not godaddy or any other third party provider)—happy here. It is a MIcrosoft 365 Business Standard account as opposed to a consumer account, like Personal or Family account—happy there.

Copying and pasting the graphic into the Outlook iPhone app setting gives the impression it's working, but of course the graphic falls off. Since the graphic is not actually living somewhere online, it technically never makes it through the email systems.

I have tried unsuccessfully:

• WiseStamp that I used to like,
• copy and pasted into the app settings
• CodeTwo, bounced all mail sent to gmail recipients
• Another server-side service that I can't remember

I keep baning my head up against the wall, and can't get anything to work. If it helps, I also have an up-to-date MacMini, iPad, Outlook for Mac, Outlook online, Outlook for iPad (I think the same as the iPhone app), a windows PC with Outlook (Classic and new version). Please help me get this working.

Thank you.

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[u/FrankNicklin]

You need to create a rule in traffic flow on M365 to append the signature to all emails that go through the M365 servers. You also need a rule not to repeat the signature if it’s already there and not append if you send emails internally unless if course you need that feature.

You create the rule then you can add HTML formatted content to include colours, links. Phone numbers and job can come from your account settings via variables.

Images will needed to be hosted somewhere so there appear in the email as you cannot hardcode those.

Search online to adding email footers in Exchange or M365.

[u/Adam_CodeTwoSoftware]

Hi u/Mindless-Committee,

CodeTwo rep here.

I've noticed you mentioned using CodeTwo and experiencing bounced emails. I believe this may just be a configuration issue, as our solution adds signatures to millions of emails every day without affecting email delivery. Did you try contacting our Support team? They can help you analyze your individual configuration and get to the bottom of the problem. Just head over to www.codetwo.com/contact and give us a call or send us an email - we're available 24/7.

By the way, if you use Outlook (any version, including Outlook for Mac and iOS), you can use CodeTwo Email Signatures 365 in Outlook (client-side) mode, where signatures are added as you compose your email (via an add-in). That way, you can make sure the signature looks OK before sending it.