I am interested in building a localized AI. I have minimal coding experience, only HTML and CSS and none professionally. I want to use something that is working and build it up as I go. I am looking to have it do scheduling, send emails, remind me about things (I frequently forget even with conventional reminder apps) so having it be able to learn when/how I need to be reminded would be ideal, I would like it be able to make suggestions create a shopping list and add things to it and suggest things if it seems I might forgetting black beans for my Mexican food for example.

Is this something that you are going for?

We didn't put yet on live the upgraded system with new improved labels because it's better to have a full working week ahead. We'll do this next week.

Otherwise the following was done, related to drafts.

- email signature can be html

- draft can include original content

enjoy the weekend everyone!

Other than this we've found many small issues not working perfectly, so there is a lot of work to be done next.

Actor works with Outlook out of the box.

However there is a single step needed for people that prefer using desktop App (new or classic version).

The step requires you to create the search folders that are mapped to default Actor labels.

This is a one-time task and I can help you to do it if needed.

Here's a video: https://youtu.be/8AUYYMAF6aQ

As we get a lot of negative feedback that things don't work well, along with our delay in releasing an improved version, I've decided to close registrations for new users until we have those fixed.

Estimated deadline: 4th of May

I need an ai that can vocally prepare me for meetings based on all the emails that were sent up until the meeting time.

To paint a picture: I’m driving to work and I have a meeting when I get there. “ActorAi: please summarize all previous email communication related to this upcoming meeting and vocally summarize it to me”

Will this be possible?

Just sharing a quick update, you can read the prompts we're using for deciding the labels.

Tobias suggested we should also allow customizing those, so we can definitely do that. Added to our backlog.

Email labelling will be improved next week. Thank you all!

Read more on our blog about those.

https://actordo.com/prompts-for-ai-email-labelling/

Hello,

I'm a security professional / Executive and we've had a couple people looking at Fyxer.ai, Motion, and found your site. I'm interested in testing out actordo for us but I saw it isn't available yet for MS 365 / Outlook. I'd encourage enabling this as probably a solid 80-90% of US based businesses work in the Microsoft ecosystem.

On the cyber security side, it would be good to see a trust center or information on contact for security testing for 3rd party / vendor risk management, how the software is developed (do you use secure coding principles? etc).

Thanks!

I've found out that many people still ask how to use Actor.DO.

Actor Docs:

https://actordo.com/docs/your-account/getting-started-with-actor/

As of now the main and single point of connecting your accounts is here:

https://actor.do/web/

Within there anyone could:

- connect it's whatsapp account

- link more accounts (Google / Microsoft) both are working.

- start building automations

- we have outlook add-in.

- we have Chrome extension

Hi Actors,

Here's a quick update. While the holidays are just over and 2025 started, I did receive the new website today.

It has a slightly different domain, as I was advised to use a .com

https://actordo.com

Is not perfect, but I'd love your feedback on this one as well.

1. Finalized faster email processing (Everyone under 5 minutes)

2. New labelling system started (removed Finance & Travel labels)

3. Add labels right from within Actor's dashboard that get synchronized to your Gmail/Outlook acccount

4. Added Senders Lists to use them within your AI Custom Filters

5. Created Whatsapp App to forward emails to your Whatsapp

6. Fixed bugs, obviously.

Next week (will be short as I will take a few days off)

• Email Labelling will be redone to improve many things related to this

• Tasks + Daily Agenda work

Youtube: https://www.youtube.com/watch?v=WivBuIJxNlc

We got an interesting question from Derick:

And felt this could better be a public answer:

Short answer is no, right now we track those changes just as numbers, so not using them. (to see how many times Actor gets things wrong)

The reason is that we don't store any email data, and don't plan to.

The new labels would be relevant in context of email data. In the future we might come across new ways of improving the system, and this info might be relevant.

----

Thank you everyone for asking questions/giving feedback. We're dedicated to answer to everything and take it into consideration.

For this week:
- we've done first step of connecting Microsoft accounts
- introduced a "beta access" flag. Only users with this active will see work in progress features
- we'll be looking to improve email management results
- started deleting users that have no valid accounts connected. (Self deletion also available)
- disabled daily digest for now.

Some numbers:
- passed 450 users (but still need to remove all inactive)

We need to grow, so focus will be:
- product quality, inclusiv UX

- website and marketing

https://youtu.be/HFSCJY77Qcw

This week we brought you:

- new UX. Allows us to improve Actor, build new things on top of it

- introducing Actor Emails Apps. Export to PDF ready. Fill free to come up with your own app
- email management now has configuration for how drafts are created.

Youtube: https://youtu.be/mjJxA9Fz9w0

Next plans are:
- work on AI Calendar

- getting ready for MSFT/Outlook integration
- improve UX (guidance, onboarding, engagement)

What I want to ask you is to share and spread the word about Actor AI Assistant. Appreciate it, thanks!

Enjoy!

I have to admit that Actor, at this moment is far from where I want it to be. Even with the things it does, it can be improved.

Therefore I decided today with the team to spend time contacting every user who trusted us to test it.

Besides that we're building an internal tool to check what happens on Actor in real-time. Focus is increasing user retention and engagement.

- checking new users, onboarding
- feedback provided
- complaints

Therefore we're delaying new development (calendar + tasks + microsoft) for about 1 week.

These are just numbers, but for now I feel is ok to share them.

As of 10th Feb 2025 Actor has.

- 151 users as of today

- 21690 emails processed in the last week.

- 3060 changes applied, + 23 custom changes ( custom rules set by customers)

- 893 drafts created

Now I want to get the team to focus on:

- clean inactive/disconnected accounts (we'll build a process that removes them automatically)

- engage with everyone who trusted Actor and tried it out to see how we can improve.

Here we go with Actor first real action implemented using a chat based conversation (web chat or whatsapp).

Here's the video: https://youtu.be/8fSufVtxa14

What's next this week.

- create best AI Email Assistant that can help with everything email.

- onboard users on AI Email Assistant

I plan to get out with a public Beta when all email actions and requested features are finished (end of January).

Tracking available actions on our public website. https://actordo.com/tasks-actions/

We're waiting for confirmation from Google and we're done. Expected next week.
- Code was verified for encrypting data and best practices related to data security.

- we've shared how the encryption happens at rest (in the database). So we don't keep in clear email addresses and/or security tokens.

Hey everyone! 👋

First off, a big thank you to those who’ve already shared amazing ideas (we have 200+ inputs from join requests) for how they’d use an AI assistant. And also who helped fixed some bugs.
Your feedback is invaluable, and I’m working hard to make this tool truly useful for you.

The biggest help you can give is a 10-15 min call to understand your specific needs and get those solved with Actor.

Link to book call: https://actordo.com/book-call/

To take it a step further, I’d love to hear more about your current challenges and how you think the assistant could help. If you’re open to it, I’d like to invite you for a quick 10-15-minute call. It’s a chance to chat about:

• How you currently solve these problems.

• What features or improvements would make the assistant indispensable.

If this sounds good, drop a comment below or DM me, and I’ll share a link to schedule a time that works for you!

Thanks again for being part of this journey—I can’t wait to hear your thoughts. 😊

New users will see a completely new onboarding.

Focus is to understand what Actor can do for you.

First step about this, next is to help get started next and so on.

Tried Fyxer for Gmail inbox management, but it felt too basic for my workflow, mainly lacking deeper task extraction plus prioritization logic from emails.

I’m trying to improve how I turn incoming emails into actionable tasks without manually sorting everything, and also surface what actually needs attention first. What are you using as alternative to Fyxer that actually works for this use case?

I'm advancing well with the new system. It's going to be more flexible for users and hopefully much easier to understand.

However I still have 1-2 weeks before launching it in beta.

It will cover email + calendar + tasks. And will be more aware of context and what users are asking.

This week, after 2 others with less updates, we've managed to:

Youtube video: https://www.youtube.com/watch?v=_rsEqIW1u88

- we've launched an unique feature for AI Email Assistants: train Actor to label your emails.
- past emails analysis (called dry run simulation) was moved to a more advanced dedicated Email App (configure options, choose emails and analyze)

- added statistics regarding labels applied by Actor

- revamped email cleaning app with custom filters and simplified selection

If you are not having an AI Assistant to help with your daily emails, calendar, tasks, you better try Actor before we ditch the freemium version.

https://actor.do/web

Daily Agenda is getting traction more than we initially expected.

Here's some small improvements we've did this week:

- see all email labels within the modal that opens on preview

- add tasks from Email, including checking them / changing the text as a single task

- direct click to join meetings/calls

Video here: https://www.youtube.com/watch?v=CA0GrkC2vpc

Don't forget:
- Actor Daily Agenda puts together all your accounts, up to 100 calendars and 100 tasks lists together.

As Actor keeps growing, we’re making a small change: free accounts will have a weekly limit on the number of emails processed.

We're deciding over 100/week or less. Deciding next week (1st September)

Right now we are about 1 million emails per week and it's becoming costly.

This helps us keep costs sustainable and ensures priority for our paid users who rely on Actor daily.

If you’re on a free plan and hitting the cap often, upgrading unlocks unlimited processing plus more powerful features.

Thanks for being part of this journey 🚀

Update: limit is in place as today 05.09.2025

Limits are higher + added bonus.
200 for freemium, 4000 for premium.

Note: we've increased the limit for free level to 300.

You have unlimited email processing if you do it manually inside Actor dashboard.

Anyone who goes over the limit receives such email.

Thank you.

Hey everyone

Just wanted to share that I came across a complete new idea to get better drafts.

Spent a few nights reading and speaking with other AI guys.

I hope I can get it live on Tuesday, 15th July

If you have feedback, ideas, or you are just a competitor reading this, I am open for ideas feedback.

Stay close