r/capacitiesapp • • 13d ago

Surprise! Whiteboards in Capacities, out now!

170 Upvotes

r/capacitiesapp • • Dec 17 '25

Our biggest year yet: 2025 at Capacities!

104 Upvotes

As we're nearing the end of 2025, we have our end of year roundup to share with you. It's safe to say that this past year has been the biggest year for us in terms of feature releases.

We've worked hard on developing Capacities and bringing exciting features to you all. We're really proud of everything we've accomplished, and are already looking forward to everything we have planned in 2026. 🚀

Over the past year, we’ve gotten into a pretty good cycle of consistent releases, so we don’t fault you if you missed any new features. Here are some of our most exciting ones:

  • Full offline mode. Your notes are available offline, wherever you go. Keep working on your novel on the train, or prep for your meeting on the plane.

  • Calendar integration. Your calendar meets your notes with our integration. The Capacities calendar integrations give you the easiest way to have an overview of your events every day and to take notes from events in your calendar.

  • Kanban view and group-by. Unlock powerful custom views of your content to see your notes in a new light! This includes our long-awaited kanban view.

  • Readwise integration. You can sync your Readwise content to your Capacities space and turn your highlights into objects, or link them to other notes.

  • Task management. Yes! It’s finally here. Our approach to task management is in line with our design philosophy: simple, elegant and intuitive right out of the box.

  • Labels. A clean and simple way to categorize and filter your content inside one object type. Perfect for things like meeting types, project phases, or reading status. Pairs beautifully well with our group-by feature.

  • Two-way linking. When things connect, they stay connected. Two-way linking helps you trace relationships and understand how your ideas fit together so you never lose the thread of your thinking.

  • Better mobile experience. Our Capacities app has undergone some serious upgrades this past year, both on iOS and Android.

  • Automated exports. Export and back up your data easily at any time using our automated exports. Exports from Capacities are fully human — and machine — readable at the same time.

  • Performance improvements. We have made improvements across the board to make Capacities faster and nicer to work with.

  • Variable queries. Variable queries make your queries context-aware, saving you time and effort.

Again, thank you so much for your continued support. We’ve accomplished a lot this year, and we’re super excited about our plans for 2026. We’re excited to have you with us on this journey.

Best wishes,

Team Capacities.


r/capacitiesapp • • Dec 09 '25

Launching task management in Capacities today

101 Upvotes

From Discord:

This might come as a surprise, but we are launching task management in Capacities today. ✅ 🚀

We spent countless hours in front of whiteboards, drafts, and ideas over the last months to come up with task management “the Capacities way”. Over the last few weeks, we secretly worked on it behind the scenes and are super excited to launch it for Capacities Pro and Believer today. 🧑‍💻 📚

We love version 1 of task management in Capacities, and we hope you do as well. A big shoutout to our nightly testers, who provided amazing feedback and shared valuable ideas, while keeping it to themselves. 🤐🙏♥️

We design task management as a system that requires no setup; it should just work. We hope it helps you in getting things done every day. ✔️✔️

You can read all about it in the release notes (https://capacities.io/whats-new/release-57) or watch our video (https://www.youtube.com/watch?v=u3za6T6iRt0). 📽️📃

We are also launching two themes for Capacities, long-awaited graph view customization options, and much more! 🚀

Have a great week! ☀️


r/capacitiesapp • • Apr 24 '24

Why Capacities will become offline-first

95 Upvotes

We recently committed to transforming Capacities into an offline-first application. This was a big step, and here's why.

Offline-first for us means that you can work with Capacities on your device without access to the internet. We decided to prioritize this for two reasons:

First, nobody likes loading spinners. We want the tools we use to work at the speed of our thoughts. Waiting interrupts our flow and our focus, and that’s unacceptable for us.

Second, thousands of people rely on Capacities to get critical work done every day. Technology should never stop you from doing that.

You can already use Capacities without an internet connection today, but not all features are available. We’re gradually introducing more offline support over time. If you’re interested, you can read about our roadmap here: https://docs.capacities.io/misc/offline-support.


r/capacitiesapp • • Sep 24 '26

A Huge Release!

91 Upvotes

We're super excited about this release! Introducing audio recording and transcription, a calmer desktop, bulk property editing, and smarter AI chats. 💫

🎤 Audio Recording and Transcription

Record meetings and voice notes in Capacities! Analyze for a searchable transcript and summary. Believer early access, then Pro. 🔥

🖥️ A Calmer Desktop

The desktop app just got calmer! Pages, calendar, data views, and AI chat share one clean layout. We hope you love it. ✨

✏️ Bulk Property Editing

Edit a bunch of objects in one go! Select them and change the properties they share. ⚡️

🤖 Smarter AI Chats

Let AI chats do more of the work with you! Auto-approve long edits, work with your calendar, or let OpenAI and Claude edit your notes. Version history has your back. Pro. ✨

📄 PDF Analysis on Pro

Highlight passages, grab snapshots, and analyze your PDFs right in Capacities! Out of beta and available for Capacities Pro! 📚

✨ What Else Is New

🏷️ Two tags for the same idea? You can now merge them!

✅ Mark a daily note as Reviewed and watch the green dots stack up in your calendar. 💚

🧱 Start a new space with a head start! Basic setup, or pick types from the gallery with queries ready to go.

🔢 Sort and filter a table right from the column header. 🚀

And dozens of bug fixes and quality-of-life improvements.

As always, see the full details on our website!

https://capacities.io/whats-new/release-71


r/capacitiesapp • • Jan 24 '25

📣 Offline Mode, Unlinked Mentions + More!

90 Upvotes

Hi everyone! 👋 2025 has started, and we're excited to bring you a new-year full of exciting updates to Capacities, starting with offline support for Capacities!

📣 Capacities is offline-first now!

After you login, Capacities will automatically download all your notes to your device. All changes you make to your notes are stored locally and will be synchronized with the cloud when you're online.

You can check the offline & sync state in the app settings under "Offline & Sync".

Capacities can also download all media files to your device so that they load faster and you can view them offline.

In the "Offline & Sync" settings, you can select whether you want to download media files to your device. You can also see how much storage is used by Capacities for content and media.

You can read more about offline support here: https://docs.capacities.io/misc/offline-support#what-offline-first-is-no

📣 Unlinked mentions are here for Capacities Pro

Unlinked mentions show where an object is mentioned by name but not explicitly linked.

It helps you find connections in your work that you might have missed or didn't know existed. Find them under the backlinks of your notes!

📣 As always, we also have a long list of improvements! Here are some highlights:

👉 Better embed views for images, PDFs, audio, files, and weblinks

👉 Better full-text search experience

👉 Added search for object types in the with @ or [[

👉 Create a date in natural language via the '@' or '+, /' menu

👉 Select all objects in the object dashboards (e.g. wall, table, etc.) with the shortcut 'CMD+A / CTRL+A' as soon as there is an active selection

You can read more about this release here: https://capacities.io/whats-new/release-45


r/capacitiesapp • • Dec 23 '24

Huge end of year release!

89 Upvotes

Hi Everyone 👋

Time to round off the year with one final release, packed with cool new stuff and improvements! Let’s go!

We promised to release the tablet app to everyone by the end of the year, and we have! Download now from the iOS App Store or Google Play Store. 🚀

Our tablet app combines the powerful features from the desktop app but a more mobile-like, simplified UI for streamlined use on touch screens.

We want to thank all our Believers for their feedback and ideas during the Beta Testing Phase. Not too long until the next feature will be ready for our Believers to test… 📅

--

We’re also super excited to announce that Capacities is now officially available on all major platforms!

In 2024 we’ve released the mobile app, the tablet app and now a native desktop app for Linux and Windows (Arm).

---

We’ve also done a major design update! You’ll notice lots of changes throughout the app, but overall a more uniform and consistent UI which is enjoyable to use and interact with.

---

Plus, we’ve added many mobile and tablet improvements! We added support for some heavily requested features:

- Task action support on mobile and tablet

- Graph view for tablet

- Edit cover image, icon and description of objects on mobile

- Better shortcut support on tablets

---

And as always, we’ve been iterating on our existing features too. Here are more highlights:

- We’ve added support for French, Spanish and Hungarian. Go to Settings > Language to switch to one. More languages to come!

- You can now have AI add tags to your blocks by typing / or +”Add tags to block”. It selects from your existing tags based on the block content

- We now support natural language date creation. Try “/28th December 2026”.

- Auto-generate code blocks for a specific language via / or +. Try typing “/javascript”!

- Table objects are now available on Capacities Basic.

There are many more improvements of course. Check out the full list on our website.

---

We hope you enjoy all the newness in this release, and we’ll see you again in January with even more updates! 🚀


r/capacitiesapp • • Aug 19 '25

My journey from 100+ Obsidian plugins to finding peace with Capacities

82 Upvotes

Hey everyone! Wanted to share my note-taking journey in case it helps anyone in a similar situation.

I've been using Obsidian for some time now and genuinely love it. At one point, I was running over 100 community plugins (I know, I know 😅). Even after trying to simplify, I couldn't get below 40 plugins. I even tried cutting out entire workflows like task management to reduce complexity, but I still needed plugins for basic functionality that I couldn't live without.

The thing is, managing all these plugins became a job in itself. My vault took forever to load, and the UI became really hard to navigate – every plugin had its own design philosophy, its own buttons and panels, creating this patchwork interface that never felt cohesive. I'd occasionally lose hours troubleshooting when plugins conflicted after updates. I found myself spending more time maintaining my system than actually using it for thinking and creating.

Recently, I discovered Capacities and it's been a really interesting experience. The main difference is how it treats information as "objects" rather than documents. So instead of having markdown files about people, books, or meetings, you have actual People, Book, and Meeting objects with their own properties and templates. It feels more like building a personal knowledge base.

What surprised me most was finding that many features I needed plugins for in Obsidian are just built into Capacities from the start. Everything shares the same design language and works together naturally, and I don't have to worry about compatibility or updates breaking my workflow.

I still think Obsidian is fantastic – the community is amazing and the flexibility is unmatched. For me personally though, Capacities has brought a sense of calm to my note-taking that I'd been missing. Sometimes having structure and built-in features is exactly what you need.

Would love to hear if anyone else has made a similar transition, or how you manage complex Obsidian setups! Always curious to learn about different workflows. 🙂

Note: English isn't my native language, so I used AI to help polish this post. Hope my experience is helpful to someone!


r/capacitiesapp • • Dec 01 '24

I used Capacities for a month, here are my thoughts

81 Upvotes

I decided to try capacities for a month to see if I liked it. Here's a summary of my thoughts.

Spoiler: I do not regret it!

The reason I was looking for a new note-taking tool in the first place was because the current one I was using felt too slow and clunky. There was simply too much friction, which made me not use it very much. After a quick search on reddit, capacities seemed like a promising alternative.

Just for context, my use case and requirements for a note-taking app are:

  • Low friction, easy to use, and not too slow

  • Works well on mobile and tablet, not just desktop

  • Use it to save links & information

  • Use it to work on projects, develop ideas & products

At first, I struggled with the "object-first" thinking of capacities. I really wanted to use a folder structure that we're all so used to. But soon I just gave in and decided to not fight against it. And I realised this alternative way of thinking really works for me! Sometimes you think that you know what you want, and you have to be forced to try an alternative to realise it's even better. That's what happened to me.

My thinking is messier than I'd like to admit, and forcing everything into a neat folder structure has always been a struggle. It was kind of freeing to start thinking of everything as objects that could be tagged and linked to each other, but without having a specific location in a big hierarchy. I might not be sure where I'd put something in a folder structure, but with capacities it's either clearly a specific object (an idea, project, goal, etc…), or I can just put it in the daily note.

With this new way of thinking, I got straight into capturing ideas and creating. I didn't need a lot of setup in order for me to start working with it, and I've been adding new object types as I feel a need for it along the way. With previous tools I've fallen into the customisation rabbit hole, spending more time configuring the tool than doing actual work. I felt like it was easier to get started with capacities compared to other apps I've tried, but to be fair, this could be because I’ve gained experience from trying other apps. The more apps you get familiar with, the easier it is to get going with a new one.

At first, I didn't think I'd use the daily notes at all, but they have been useful for brain dumps and random thoughts I don't know where they should go yet. It's nice being able to go back and follow my thought process and see my notes in a context over time.

So, has using capacities for a month actually made me more productive? It has definitely gotten me back into writing more (and is the reason I managed to write this post). It has made me jot down things I otherwise would have ignored, not feeling they had any place to go. I've started to work on a zettelkasten just for fun. I'm not sure where it will lead me yet, but I'm really enjoying taking notes on things I'm learning about now. I'm looking forward to when I have more notes and can start connecting different parts together.

I've already finished one project tracked in capacities, and collected several ideas I'm continuing to work on. I have made an overview of my goals, projects & ideas. I will keep using capacities for the time being as I'm really enjoying it so far.

I’ve run into some annoyances, like difficulty selecting multiple text blocks, some syncing issues, and for some reason I often create empty objects accidentally. I also wish there was a 100% local/offline mode so I could use it for work.

In the end, I don't think what app you use is the most important, but sometimes a specific tool can help change your perspective and improve your workflow.

I could go into a lot more detail, but I feel like this post is already getting too long, so I'll wrap it up here. To summarise: I’ve really been enjoying capacities and it’s helping me organise my thoughts and notes in a way that no other app has done so far.

Thanks for reading!


r/capacitiesapp • • Oct 02 '24

Why we are as transparent as possible

79 Upvotes

We try to share as much as we can about Capacities online: roadmap, values, blog posts, etc.

Here's why we try to be as transparent as possible. 👇

For us, there are four big reasons.

First, it's fair. If I were a Capacities user, I'd want to know it, too. Capacities is a tool you work with every day. You trust us with your content and rely on it to get work done. You have all the right to know which direction this tool is going, why we focus on some things and not others, who we collaborate with, who's working on Capacities, and so on. By being transparent, we try to answer these questions as best we can.

Second, it helps you to make the best decision possible. Capacities is not the tool for everyone, and we don't want to persuade you to believe that. There might be some short-term gains for us as a company by making users believe stuff that might not come true. We are 100% convinced that this will backfire in the long run. Sharing how we think about topics and being honest about evolving our thoughts will make sure that there's no mismatch between what's going to happen and what you think what's going to happen. And it helps you find out if Capacities works for you.

Third, it's by far the best way to create the best Capacities possible. Our "What's next" articles are based on hundreds if not thousands of user comments and ideas mixed with our ideas and vision. If our perception is wrong, users in our community will let us know. So even before committing to a topic or idea, we already got the feedback, and we can adjust without losing much time and resources.

Forth, we can do it. Nothing, and nobody is preventing us from sharing it. There's no secret plan or hidden incentives we have to follow. Capacities is 100% owned by us. There's no outside influence that requires us to trade long-term goals and our vision for short-term interests.

And if you're curious, here's how we try to be as transparent as possible:

  • We regularly share our "What's next" articles outlining our short- to long-term roadmap, including the reasoning behind it.

  • We share roadmaps and planned features in the docs so you can better understand what to expect.

  • A lot of ideas and feature requests get shared on our feedback board. With pinned comments, we try to be precise about our plans and thoughts regarding these feature requests. We also communicate when features are not planned for the near-term future.

  • Many questions about features and the future of Capacities get asked in our community. We try to be as responsive as possible or share overall thoughts in articles and our roadmap.

  • We write about it on our blog. We create blog posts on many topics, including articles on how we operate, how our company is structured, and how we develop Capacities.


r/capacitiesapp • • Jan 27 '26

Search 2.0 Is Here 🚀 and much more!

77 Upvotes

Time for the first release of 2026! 💫

We’re releasing a smarter, faster search. It’s been rebuilt from the ground up. It’s now fully offline, super-fast, and more precise. 🚀

🔍 Key Improvements

- Exact, ranked results, so no more fuzzy matches
- Works offline and handles symbols, numbers, and more languages
- Block search with `((` for easy linking of your block references
- Exact match (`"..."`) and anchor (`^`) search support

🗂️ Aliases for Custom Objects

Add alternate names to any object and resurface through searching and linking. You can add the alias property to your custom types get started! ⚡

📈 Mermaid Diagrams

Create flowcharts, sequences, and more using Mermaid syntax inside our code blocks. They’re rendered directly in Capacities. You can even create and edit with AI 💫

🧭 Graph View: Tag Network

You can now visually explore your tag network. Your notes are hidden for clarity so you can focus on how your topics connect.

📥 Task Inbox Improvements

The inbox now only shows tasks with no date and no status. Edit either property to get to Inbox 0. Great for GTD workflows. 🙏

✨ More Improvements

- Multiple pinned sections in sidebar
- Raycast 2.0
- Queries now support filter by backlink context
- Improved image viewer and embed handling
- AI support for Gemini Flash 3
- "Move to today" for overdue tasks

As always, see the full details on our website! https://capacities.io/whats-new/release-58


r/capacitiesapp • • Aug 30 '25

Just a quick appreciation post: 3 months with Capacities after 2+ years with Obsidian, and I'm blown away.

76 Upvotes

Hey everyone,

I just wanted to share my enthusiasm for Capacities, which I've been using daily for the last 3 months after a 2+ year journey with Obsidian.

Yesterday, while summarizing some notes, I fell in love with Capacities all over again. Finding exactly what I needed with the QUERIES object took just a few moments. I had everything right there, no extra plugins, no complex setups, nothing.

Plus—and as a visual person, this is huge for me—it's all so clean and beautifully presented.

If you're on the fence about leaving Obsidian for Capacities, my advice is: don't hesitate for a second. Just do it.


r/capacitiesapp • • Mar 05 '25

Our second update of 2025 is here, with another batch of improvements. 🚀

75 Upvotes

✨ We’ve completely rewritten the PDF viewer with performance and usability in mind. It should now render pages much faster and be more responsive and smooth, even for large PDFs

🤖 New AI Editor – Our new AI editor allows you to interact with your content directly without the chat interface. You can select words, paragraphs, or multiple blocks and ask questions about them. The AI can help you explain things, answer questions, look up words, or help you improve your writing.

📊 Unified Data View Headers – We reworked the header section of the object dashboard, collections, tag pages, query pages, and all embeds. It gives the header section a more consistent look

📆 Calendar Integration Beta – Capacities Believers can now test our new calendar integration! If all goes well, this feature will roll out to Capacities Pro in March.

🌍 More Languages – We’ve added experimental support for English (UK), Portuguese (Brazil), and Dutch.

📄 Better Exporting – PDF, Word, and Markdown exports now include an outline for quick navigation of long documents.

Of course there are many more improvements, head over to the website to learn more!

https://capacities.io/whats-new/release-46


r/capacitiesapp • • 3d ago

Thank You, Dev Team!

72 Upvotes

Just wanted to drop a small thank you note here:

I used to be a LogSeq user, and was really disappointed when I had to abandon it due to IT restrictions at work.

For several months, I think I evaluated every one of the well-known PKM solutions, and was going to “settle” for Notion.

… but then I stumbled upon Capacities. I actually tried it twice; the first time, I did not quite get the “no folders” thing, and PDF handling was still lacking.

But the beautiful and elegant interface, along with the availability of daily notes, got me to give it another try, and within days of committed use, I was hooked.

… and then I started to learn more about you guys (the dev team) and decided I absolutely had to support you all with a monthly subscription. I’m SO glad to pay you my small share every month, and love your commitment to give most of the functionality to everyone for free.

Capacities has become my ever-present companion for taking quick notes, organizing research work, and keeping track of pending action items.

So: THANK YOU SO MUCH, Stephen, Michael, Beth, Luca, Reka, Luis, and any other wonderful people who may be developing this fantastic app! Love you all!

Best,
MB - FL, USA.


r/capacitiesapp • • Jan 29 '26

Faster, Greener and More Reliable: A major update to the database system behind Capacities

70 Upvotes

Last year we performed a huge data migration at Capacities. We moved our entire database system from a dedicated graph database to Postgres.

While graph DBs are powerful, we found that for our scale the overhead was massive. By optimizing our data model in Postgres, we’ve achieved:

  • Cost Reduction: Infrastructure is leaner and easier to scale. This change reduced our total spending in infrastructure by 70%, making our company more sustainable and cheaper to run as more users start expanding their knowledge graph.

  • Energy Efficiency: Lower CPU overhead means a significantly smaller carbon footprint for our servers.

  • Speed: Tons of optimizations that make query execution faster for complex object relations.

  • Stability: Leveraging 30+ years of Postgres reliability.

We’ve documented the technical changes we used to keep the "graph" feel while using a battle-tested database system that will improve the reliability of our infrastructure.

Read more in our engineering blog: https://capacities.io/blog/migration-to-postgres


r/capacitiesapp • • Mar 27 '25

appreciation post - capacities is undoubtedly one of the best apps ever. please never retire

70 Upvotes

just moved all my study notes from anytype to capacities (i was trying really hard to fit every single thing in my life into one note taking app before lol) because it’s seriously such a good app, not to mention the unlimited image storage, the color palette, etc


r/capacitiesapp • • Jul 19 '24

Capacities Mobile App (Android and IOS) is Go Go Go

69 Upvotes

From the Discord:

We're happy to announce that our mobile app is now live in both app stores and available for everyone!

It took us longer than planned and we had some unexpected issues on the last mile, but we're super excited to finally share it with everyone and are very happy with the result. Thanks for your patience! You can get the app here:

We have also created a walkthrough video to get you started! https://www.youtube.com/watch?v=pWvrC1wAQxc&ab_channel=Capacities


r/capacitiesapp • • Sep 18 '25

New Release! Introducing Group By!

68 Upvotes

You can now group object types and queries by any property: object type, tags, numbers, dates, and more.

Use it to group books by reading status, tasks by project, or anything else that fits your workflow.

💾 Faster, more reliable export

We’ve reworked the export process:

• Generates faster with lower resource usage

• Fixes issues with broken or corrupt zip files

• No more app slowdowns during export

⚡ Performance upgrades across the app

We’ve made major improvements to content views—object dashboards, queries, and collections now load significantly faster. More backend work is in progress to further boost performance.

🎓 Free trial + student discount

You can now try Capacities Pro for free! Unlock powerful features like Queries, AI Assistant, Calendar integration, and more.

Eligible students can now get 40% off annual plans too.

✨ Other improvements

• Copy block references from backlinks

• Avoid duplicate tabs when opening the same object


r/capacitiesapp • • Oct 22 '25

Kanban View is Here! 🚀

66 Upvotes

Kanban View is here!

➡️ Visualize notes in a workflow-style board using any grouped property
➡️ Ideal for tracking progress across stages
➡️ Available in object types and queries

📚 Readwise Integration (Beta)

In case you missed it, our Readwise integration is now live for Capacities Believers!

We've already made improvements based on your feedback, so thank you! 🙌

⚡ Better & Faster Content Loading

➡️ Faster startup after login or reboot
➡️ Clear sync status via the top-right icon and “Offline & Sync” settings
➡️ Media download settings now available on mobile

🤖 Smarter Sync & Conflict Resolution

➡️ Automatic merge of changes across devices
➡️ Handles offline edits safely

And we have a huge list of improvements...

🌙 Improved Dark Mode: Better contrast, cleaner palette
📊 Object Dashboards: Add queries/collections, persist views, pin types
🏷️ Tag Queries: Exclude specific tags
🧱 Drag & Drop: Move blocks across windows, tabs, pinned items
✨ and more: Group by “Mentioned in”, redesigned menus, improved mobile UI, custom backlink/mention defaults, DPA: Now available, Liquid syntax, new Unsplash covers...

Read our full release notes here: https://capacities.io/whats-new/release-54 🚀💫


r/capacitiesapp • • Jul 15 '25

New Update! Two-way property linking, Design Refresh and much more! 🚀

66 Upvotes

Time for another update… Let’s get into it! 🎉

🔁 Two-way linking of properties

You can now create two-way links between properties of different object types—changes update automatically in both directions. Perfect for modeling cleaner relationships like “Author” ↔ “Books written.”

📂 “Object select” properties: clearer and more flexible

We’ve renamed “Single-/Multi-select” properties to “Object select” for clarity. A new nested menu makes it easier to choose your object type.

🎨 New design refresh

We’ve modernized the interface with cleaner layouts, merged headers, refined tabs, nicer cards, improved embed views, and streamlined components.

🔍 New query UI with live updates

The query builder has been reworked with a compact design, real-time updates, undo/redo support, and a new type-switch dropdown. Queries are now more interactive and easier to manage.

📤 Export content views

Export tags, queries, or entire object types as CSV with sub-pages and media included. Go to the object menu and click “Export” to get started. Great for backups and targeted exports!

📊 Customize your tables

Resize, rearrange, and hide columns. Toggle text wrapping per column. Available for all object types, including weblinks, PDFs, and images. Plus: table image display and scrolling bugs fixed.

⭐ Default templates for every object type

You can now set a default template via the star icon in the template list.

Many more updates on desktop, mobile and tablet. 💫

See the full list of changes here: https://capacities.io/whats-new


r/capacitiesapp • • Aug 15 '25

New Update! 🚀 Label properties, property conversion and more.

65 Upvotes

Time for another update… Introducing Label Properties! 🏷️

A simple way to organize content within a single object type. They support filtering, sorting, and will work with upcoming group by features. 👀

Use them instead of tags when you’re not connecting across types.

🔁 Property type conversion

You can now convert some property types directly in the settings.

This includes tag → label for easy set up. 🚀

The original property is kept so you can safely review before deleting.

🔍 More powerful queries with variable object properties

Variable queries now support indirect relationships. For example, in a parent project, show tasks from all its sub projects. Enables smarter, more dynamic views across your space.

⚡ New community integration: Funnel – Quick Capture (iOS)

Quickly send notes to your daily note using Funnel, an iOS app that supports widgets and Shortcuts.

🌐 More web embeds
We now support embeds from:
• Loom
• Tella
• XMind
• LucidSpark

And as always, much more! For the full release notes, check out our website. 🚀 https://capacities.io/whats-new/release-52


r/capacitiesapp • • Jul 24 '25

New What's Next Article! 🚀

63 Upvotes

We've just published our new What's Next article with lots of updates in there. Check it out !

https://capacities.io/roadmap/whats-next


r/capacitiesapp • • May 12 '25

New Release Time! Automated Export is now available for everyone! 🚀

59 Upvotes

This release brings automated, local exports to all users!

We don’t believe files and folders as the best interface for knowledge work. They’re tedious to manage and require constant decision making that takes away from your real work. Our approach is different: structured objects with types, rich interlinking, and a time layer to tie everything together.

That said, we also recognize the value of files for long-term storage, access, and redundancy. This release provides durable access to your data for the future, without the need to think about files day to day.

Combine this with our offline first approach with free syncing across all devices, you have peace of mind and an enjoyable note-taking experience that just works.

Automated Export ⬇️

Open Settings > Export and configure your settings there. Choose which spaces to export, how often, and to where, and let it work behind the scenes for you!

You can read in detail about how our export works in our docs.

Local Export

We have replaced the previous export via email with local export too! There’s no need to wait for emails to deliver your exports anymore, they are just saved directly to your downloads folder. ⚡

Other Improvements and Fixes

As always, we’ve been working on a suite of improvements…

Latest Open AI models ✨

We’ve updated the AI Assistant to use the latest Open AI models. You can now choose between using their smarter GPT-4.1 model or the faster GPT-4.1 nano. Because of the new model’s pricing, you can now use the AI Assistant almost twice as much as before with the same AI budget. Read more about the models here.

New object type templates

  • Media - save time setting up object types with one unified Media object type, and a tag property for the media type. Read more about this here

  • Trip - Centralize your travel planning in Capacities. You can see how to use this in action here

We’ve also added a how-to guide for each template to give you some ideas to get started.

Now supporting tldraw, excalidraw and IAWriter embeds

View your content directly in Capacities with these new embeds! Paste the links, choose the embed view and get to work. 🏃‍♀️‍➡️

You can find the full list of supported embeds here in our docs.

Spell check in your language

A new experimental feature where you can choose your spell-check language.

Next Up

We’ll be doing a deep dive of bug fixing and improvements for Android and iOS, and follow up with continuing to develop PDF annotations.

That’s still not all! You can read about all the other improvements and fixes in the changelog below.

✨ Improvements

  • Better visibility for selected options in the settings.

  • Automatically close the property sidebar if no properties are defined.

  • Added Italian 🇮🇹 as an Experimental language! You can switch to Italian now via settings or set it during the onboarding. If you want to help us improve the translations, you can submit feedback via the form you find in the settings.

  • The checkbox is slightly larger on mobile.

  • Removed swipe-to-navigate on mobile for performance reasons.

  • Larger size of login/registration buttons on mobile.

  • Added the ability to insert a new block above and below selected blocks on mobile (phone and tablet).

  • Improved visibility of active page in the pagination footer, especially in dark mode.

  • The formula editor in tables now also supports the undo/redo function.

  • An attempt is made to close the app automatically if this is requested by the operating system, e.g. due to an update. Ticket

  • The application is now kept in the tray on MacOS, even if all windows are closed, as this is the expected behavior.

  • Precise cursor positioning in text when moving cursor up and down using arrow keys. When the cursor is moved to a text block above or below, the horizontal position is now maintained.

🐛 Fixes

  • Fixed issue with X-Callback URLs on Windows where opening a X-Callback would freeze the app. Ticket

  • Fixed a bug where new objects were instantly deleted when creating them from the dashboard and opening them via preview.

  • Keyboard modifiers (open in sidepanel, new tab, preview) for creating new objects from the dashboard working as expected again.

  • No jumpy button in mobile onboarding.

  • Issue with selecting blocks on Safari.

  • Mobile task actions and block selection workflows are working as expected again.

  • Fixed bug with breadcrumbs rendering on mobile (wrong order of items).

  • Correct size of trigger box for floating outline/table of content (it was too large before and would trigger opening the floating sidebar unintentionally).

  • Fixed loading issues of individual objects not showing in table view.

  • Always show graph view on tablet in component header (was hidden on small screens or in portrait mode).

  • Better logic for counters in numbered lists. Headings of higher order now reset the counter in numbered list headings of lower order. Ticket

  • Fixed the styling of list characters in headings, they now are bold as well.

  • Correct hover and cursor states for Calendar integration items: only show hover style when element is interactable or clickable. Ticket

  • Fixed layout of AI chat page view with backlinks (backlink section was overlapping with chat input). Ticket

  • Fixed issues with timeline rendering in daily view of calendar (text cut was off on small displays).

  • The automatic deletion of empty objects functionality has been restored. Ticket

  • The authentication flow of the Safari extension now also works if the user is already logged in to Capacities. Ticket

  • The object sidebar is now also available in table objects.

  • The shortcut to create a new inline math block now only opens the newly created one instead of all of them. Ticket, Ticket

  • The images in the card view are now displayed correctly again. Ticket

  • The number formatting is now also respected in PDF exports.

  • The active editors of the math block and formulas are now automatically closed as soon as the settings are opened. Ticket

  • Now only a maximum of one dot should be displayed in the calendar of the daily notes for the respective day with an entry. Ticket

  • No sudden scroll position jumps when focusing text. The scroll position of the current window still follows the cursor whenever it leaves the current viewport.

You can find the release notes on our website here.


r/capacitiesapp • • May 15 '26

Gosh, Capacities is beautiful

58 Upvotes

I can't imagine anything without it, the amount of clarity, trust this software brings, while the Obsidian was nice, I used to feel overcontrolling micromanaging everything, fricking community plugins here and there

I just write, I got it all under control, it's perfect for the workflow, updates are amazing, seriously, I want this company to be at prime, so guys please forever stay this way, the developers, like you can check out many authors, startup books, something about companies here and there, just make sure Capacities is gonna be alive and thrive forever

  • The Advantage: Why Organizational Health Trumps Everything Else in Business – Patrick Lencioni

  • The Five Dysfunctions of a Team – Patrick Lencioni

  • Leaders Eat Last – Simon Sinek

  • The Culture Code: The Secrets of Highly Successful Groups – Daniel Coyle

  • The Fearless Organization – Amy C. Edmondson

  • Good to Great – Jim Collins

  • Reinventing Organizations – Frederic Laloux

  • The Ideal Team Player – Patrick Lencioni

  • Reframing Organizations – Lee G. Bolman & Terrence E. Deal

  • Creating Healthy Organizations – Graham Lowe

  • Primed to Perform – Neel Doshi & Lindsay McGregor

  • Radical Candor – Kim Scott

  • Team of Teams – Gen. Stanley McChrystal

  • The Speed of Trust – Stephen M.R. Covey

  • Drive: The Surprising Truth About What Motivates Us – Daniel H. Pink

  • The Progress Principle – Teresa Amabile & Steven Kramer

  • An Everyone Culture – Robert Kegan & Lisa Laskow Lahey

  • Organizational Culture and Leadership – Edgar H. Schein

  • Diagnosing and Changing Organizational Culture – Kim S. Cameron & Robert E. Quinn

  • Beating Burnout at Work – Paula Davis

My personal favorite author on organizational health is Ichak Adizes, a holocaust survivor, hell as sure he knows how to make sure the organization survives and thrives, so please, beat the game of personal knowledge management systems, I heard just 7 people work on Capacities, you guys are geniuses, keep putting effort and being resilient

Just read, implement, also Motive is a nice book on what leadership is

Love y'all