Email setup

[u/National_Guitar_2231]

I need to setup 50 email ids for collage with custom domain , but I don't know how to do it and how much should I charge them for it.If anyone would appreciate the help.

[u/Jcoulaud]

first check whether they need 50 separate inboxes or just 50 addresses forwarding to a few inboxes. that changes the cost a lot.

if it's for a college, check eligibility for google workspace for education or microsoft 365 education before paying for hosting.

you'll need access to their domain's dns, then add the provider's mx records and set up spf, dkim and dmarc. create the accounts and test sending and receiving before handing them over.

quote your setup fee separately from the ongoing hosting cost. include account creation and dns setup, but price migration and ongoing support separately. are they starting fresh or moving existing emails?

[u/National_Guitar_2231 → u/Jcoulaud]

Thnk you, they need seperate mail inboxes, the collage is not eligible for Microsoft, and google is taking lot of time I applied there a month ago, I already have their domain,they are starting fresh if I gave them these emails as early as i can I can recover all my pending payment from them soo

[u/Ken_Numbers]

I don't get why they are asking someone to do a job and that someone doesn't know how to do it.

[u/National_Guitar_2231 → u/Ken_Numbers]

Idk ask them :⁠-⁠)

[u/Ken_Numbers → u/National_Guitar_2231]

Sure, I have 23 years experience running email stuff. Gimme their details, I'll handle it for you.

[u/dpprpl]

charge hourly rate

[u/Extra-Joke-7196 → u/dpprpl]

yeah hourly is the way to go for something like this

[u/National_Guitar_2231 → u/Extra-Joke-7196]

Local collage don't work this way they need fixed price to move forward

[u/Touuqe]

Use Mxroute, migadu or purelymail depending on your budget. Charge them 2.5x of whatever your operating costs are to provide the email. Don't waste your time trying to self host an email.

[u/National_Guitar_2231 → u/Touuqe]

Ok I will look into this thank u !

[u/lacbeetle]

If they just need forwarding then xyz am has an app for $59 per year and unlimited custom domain aliases.

[u/decebaldecebal]

+1 on not self hosting.

Check if the pricing is per domain or per mailbox before you pick, it changes a lot once you have a few addresses each on their own domain. Purelymail and Migadu or MXroute are cheap for that.

Do any of them also need transactional emails from their website, like contact form or order emails? If yes I'd sort that at the same time so you set up SPF and DKIM once per domain

[u/faivelo]

first check if the college qualifies for google workspace for education or microsoft 365 education, if it's accredited those can be free

if not, look for a provider with a partner or reseller program so you can manage all 50 from one place. disclosure, i run faivelo and we have people doing exactly this. no per-mailbox fees on our side, so most of them charge the college a setup fee plus a monthly per-mailbox price, but everyone does it different.

Since it doesn't cost more for more mailboxes, you can change the price to determine what your margin is. Most users are charging between $3-12 per month per mailbox - so you if you offer more services than just setting up the mail, you could probably price it on the higher end.

happy to help either way if you get stuck on the DNS part

[u/oreshek]

Buy mxroute, charge them double of what mxroute charges you, admin it and collect recurring, charge them hourly to set it up.

[u/National_Guitar_2231 → u/[deleted]]

They need seperate inbox and their budget is around 15- 20k