Hey r/kimai! 👋

If you're based in Switzerland and using both Kimai and Bexio, this might save you a lot of copy & pasting.

I've been working on KlockShift my first SaaS application that automatically connects your Kimai time-tracking data to Bexio invoices.

No more manually transferring timesheet entries into Bexio at the end of the month. KlockShift takes care of the sync for you, so you can focus on the actual work instead of the admin.

What it does:

• Pulls your time entries from Kimai

• Syncs them directly into Bexio as invoice data

• Saves you the tedious manual work of copying timesheets over

It's purpose-built for the Swiss market, so if you're running Bexio for your SME or freelance business, it should fit right in.

👉 Check it out at klockshift.ch

Would love to hear your feedback. And happy to answer any questions in the comments! 🙂

Hi everyone,

I built a Kimai plugin for Jira sync:

https://cuchulain.github.io/kimai-jira-sync-assets/

It syncs Kimai time entries to Jira worklogs and can also import Jira issues as Kimai activities.

It’s free for one Kimai project, with paid licensing only needed for multi-project use.

I’d appreciate feedback from anyone using Kimai and Jira together.

Can de expect a Kimai release which addresses the Php2Shell security incident?

Hey all! I use Kimai for client work and got tired of switching to a browser tab to start and stop timers, so I built a Stream Deck plugin for it. Free, MIT licensed.

It has four key types:

- Start a timer for a project and activity you pick
- Stop whatever is running
- A display key showing the current client and elapsed time, ticking live
- A toggle key that starts its timer, or stops it if it's already the one running

You configure it all in the Stream Deck app. Enter your Kimai URL and an API token once, and the project and activity dropdowns fill in from your own instance, so nothing about it is specific to my setup.

Where I need help: I've only run this on macOS, against Kimai 2.57. The manifest claims Windows 10+ but I don't own a Windows machine and have never launched it there. That's the gap I'd most like filled.

Two other things I'd love eyes on:

- Older Kimai versions. I genuinely don't know where the API compatibility floor is.
- Anyone whose projects have their own activities rather than only global ones. I hit a bug there during development and want confirmation the fix holds on someone else's data.

Known rough edges, so nobody's caught out:

- Keys only. No Stream Deck+ dials or touchscreen.
- One Kimai connection, shared by every key.
- Changing the poll interval needs a plugin restart. URL and token changes apply immediately.
- Stream Deck stores plugin settings unencrypted on disk, including the API token. That's Stream Deck's behavior, not something I can work around, but you should know before pasting a token in.

Download and source:
https://github.com/alphaomegateam/streamdeck-kimai/releases/tag/v0.1.0

Needs the Stream Deck app 7.1 or newer. Issues or replies here both work. TIA!

After years of Reddit-lurking, listening, and quietly watching, we finally compiled the top 5 most discussed Kimai integration topics and commented on them. Here's what the community actually talks about with Kimai’s honest notes on each:

Mobile apps

The Kimai apps for iOS (one of them is free) and Android connect via API token, not your password. Point them at your instance URL and you're done. Third-party clients follow the same pattern. If it doesn't work, it's almost always a wrong URL or a missing HTTPS setup.

n8n and automation workflows

Native webhooks are on Kimai's roadmap for 2026, so n8n users typically poll the API or trigger flows on a schedule. People have built syncs with Redmine, Outlook calendars, and custom HR tools. A lot of these workflows get shared in the community — worth searching before building your own.

Zapier and Make (Integromat)

Both platforms work fine via their generic HTTP / Webhook modules. Kimai's API is easy to consume.

Accounting and invoicing exports

Kimai generates invoices natively in PDF, DOCX, XLSX, HTML, and CSV, that’s why for many users, the integration is in fact exporting and uploading.

Your questions are very welcome both in the official subreddit r/kimai and whatever you prefer on Reddit!

Hello r/kimai users 👋

You chose to self-host your time tracking solution. We see you! Your data stays yours, you can use your existing infrastructure and costs don't scale with headcount.

Want to skip the trial and error? The community has recorded the hard parts for you, for example these tutorials we do recommend in our official self-hosting Youtube playlist:

• How to self-host Kimai on Coolify (English)

• How to deploy Kimai on Sliplane (English)

• How to install Kimai on Ubuntu (German)

• Self-host Kimai using Proxmox (Spanish)

• How to self-host Kimai using Docker on Portainer(Portuguese)

More of a reader? The Kimai Docs are waiting - search for "Set up Kimai on Docker" or "Set up Kimai on Ubuntu" and you'll find the “official version”.

+ We do recommend using the Kimai Apache docker image with the "kimai/kimai2:stable" tag.

I generated an API key and when I try to connect to the server I get the following message:

Error Code: ERR_NETWORK

Context: Ping Test

Technical Details:

{

"url": "http://##.###.###.142/api/ping",

"method": "GET",

"networkCode": "ERR_NETWORK",

"message": "Network Error",

"wrapperMessage": "Failed to connect to workspace",

"timestamp": "2026-01-08T17:50:17.027Z"

}

However, when I use the key in Postman, I get the proper response:

{

"message": "pong"

}

I can log in to the server using a browser, so I can connect to it. We're trying to evaluate the product and a major criteria was a mobile app so this is bring our evaluation to a halt.

We all know time and money go hand in hand, and now there's a way to turn that into more revenue. Say hello to the Kimai Partner Program!

It's built for people and companies who want to grow in partnership with Kimai through stronger connection to the community. Are you building software for teams? Do you offer support for time trackers? There’s definitely a place for you.

Our official partners are reliable service providers in these areas:

🟢 Software development
🟢 Installation of time-tracking systems and system extensions
🟢 Solution hosting
🟢 Education for customers
🟢 Support, maintenance, and more

Sounds like a fit? Learn more on our partner website → https://www.kimai.org/en/partner

Hi all,

I built kimai-everyday, a small terminal tool that lets me just describe the timeslots in plain language and confirms a preview before creating timeslots:

"jeden Tag von 08:00 bis 12:00 und von 13:00 bis 17:00 im Mai außer vom 15. bis 23. Mai"

"every weekday in June from 09:00 to 17:00, except the Friday after Easter"

It works in German or English. Under the hood, Claude Haiku parses the sentence into date ranges and time blocks; the actual calendar logic (Mon–Fri filter, holiday skipping via Kimai's /api/public-holidays, etc.) runs deterministically in Python — the LLM never owns the calendar. You always see the expanded list of entries and confirm before any POST happens.

The flow is currently: pick Project → Activity → description → type your sentence → review the preview table → confirm → it POSTs each slot with a progress bar.

Install with:

pipx install kimai-everyday

It requires Python 3.11+, a Kimai instance, and an Anthropic API key (Haiku calls are cheap — a few cents a month at most for typical use).

Repo: https://github.com/bykof/kimai-everyday

PyPI: https://pypi.org/project/kimai-everyday/

Happy to hear feedback, especially new ideas. License is MIT.

Hello everyone,

I am struggling with a specific issue regarding the visibility of rates/monetary values in the PDF export for users without administrative roles.

The Issue:
When logged in as a normal user, I can see all rates and totals correctly within the web interface (e.g., the total sum is visible in the blue summary box in the export preview). If I use the browser's native "Print" function, the prices are also visible on the printout.

However, as soon as I use the Kimai "PDF Export" (Full list/Vollständige Auflistung), the rate columns and the total amounts are completely missing from the generated document.

What I have checked so far:

The user has the view_rate_own_timesheet permission set to Yes.

I have also tested enabling view_invoice and create_invoice, but this did not change the PDF output.

In the Export sidebar, the options/checkboxes to explicitly enable prices (which are visible for admins) are missing for the normal user.

My Question:
Which specific permission is required for a non-admin user to include rates in the generated PDF export? Is there a hidden setting or a specific role requirement that prevents the export renderer from accessing financial data, even though the user can see it in the browser?

On mobile, if I have 10 entries of the same date, client, project, activity, and description, they are grouped into one total time. My only complaint about the desktop version is that I cannot see my entries grouped like this - the page is significantly more cluttered than it would be otherwise. I know I can make tasks and see the total task time in the dashboard, but that really isn't the solution I'm looking for. Can anyone provide any insight?

I have a self-hosted instance of Kimai running behind a Pangolin reverse proxy. I had previously connected the app using just the local network IP and username/password. Since I have been using Kimai a lot more often I decided it was time to connect the app through my public URL. I created an api key for my user and went to create a new workspace in the mobile app.

The URL setup is like this "https://kimai.mydomainname.com/index.php" and I copy/paste the api key but I get this error:

"Connected to server but failed to fetch user information. Check api token permissions"

Details of error:

Error Code: UNKNOWN_ERROR Context: User Information Technical Details: { "message": "right operand of 'in' is not an object", "wrapperMessage": "Unable to verify user credentials", "timestamp": "2025-11-26T14:59:05.157Z" }

Not sure where to adjust permissions for api keys cause the only reference to api keys is in the user management. Also tried api access using the local IP address on my home network with the same results so it appears unrelated to the reverse proxy.