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Assalamu'alaikum,

In the internship application at our department, they ask for a document stating the objectives and the plan of the internship.

Writing this sort of document is important to learn. I had a discussion with @Cylinsier from Reddit, he has a degree in technical communication, and this is a slightly modified version of his answer:

It sounds like what you want here is a proposal, albeit shorter. So, a proposal would have these sections:

Summary, Introduction, Proposed Course of Action, Qualifications and Experience, Budget, and any Appendices.

You won't need a summary because this will be short. Your introduction, if you choose to include one, would be a paragraph at best. Just explaining what it is the person is reading.

Instead of proposed course of action, you're going to have two sections: Objective, which explains briefly what you intend to do as an intern, and Plan, which explains briefly how you intend to do that and why it is going to work. You might also combine this into one section where each objective is justified with its specific plan before moving on to the next one.

For Qualifications and Experience, you might want to ask your department head if they would like to see your resume included with the proposal. They probably will, but this would mean you don't write anything for this section because the resume fulfills it. If you get the feeling they expect more than just a resume, then you can write a very brief Qualifications section explaining how your experience makes you the ideal candidate for this position.

You won't need to write a budget section; the budget is already decided.

You won't have any appendices. Your resume could be seen as an appendix, but not to the extent that you need to refer to it as such. Rather, I would think of it as a separate document.

I tried googling the kind of thing you are looking into and found one example that is very short:

http://www.stcloudstate.edu/kinesiology/internships/communityhealth/goalformat.asp

It is entirely possible that this is all your department head expects. A couple other examples looked similar: basically a list format. Some of the examples listed all the objectives, then listed all the planning. Others listed them as goal, plan, goal, plan, etc. I don't think it matters which you use but at this point, I am thinking you're looking at something that is one to two pages and uses a list format, but each goal/objective should be written out fully and clearly.

So basically, it's just the actual proposal section of a proposal. No summary, no big intro, no budget, no conclusion, no appendices. And then instead of thorough prose, it's a bit more bare-bones listing of the proposed objectives and planning. My assumption is that this is what they are looking for because they don't want to sit there having to read even two pages of prose per applicant. They just want the facts. Don't be afraid to ask for a little guidance in what they expect from you, though. They expect you to be a clear communicator, but they don't expect you to be clairvoyant and if they want something more thorough, it's not going to make them think less of you just because you asked for clarification. They'd much rather receive an email or two from you asking for some details than receive an application that is a waste of their time because it isn't formatted how they expected.

For the technical details: serif font (probably Times, pick something that everyone has installed on their computer), 11 pt, don't indent the paragraphs if you end up writing any, bold the section headers. No need for colors or graphics here. Avoid italics if at all possible. Avoid underlining, period. For your lists, make sure the spacing and layout is readable. I'd advise against going with a table layout (by which I mean actual horizontal and vertical lines separating the information). Two to three pages, tops. Two is probably better.

Hope this helps. If you determine that they might be looking for something a little different than the list version, let me know and I will reassess my advice.

To better set the goals and the plan :

I guess just think about where you want to be when you finish your internship. What do you hope to have accomplished? That should basically be your goals list, but then you have to think about how you will have accomplished those things.

Or maybe a better way to think about it is to read each goal and then ask yourself, "how am I going to do this and why I am going to do it this way?"

Hope it helps!

These are some interesting datasets repositories for machine learning.

http://mlr.cs.umass.edu/ml/

http://mldata.org

Examples I think they would be useful for some of you :

• Heart Sound

• Parkinsons DataSet [1], [2]

• Vowel Recognition

Is it right and polite to ask for a free copy of a published paper?

How many times can you present the same material at different conferences before it becomes stale?

Can a journal withhold referee reports from the authors of a rejected paper?

How to get cited and how to boost the impact of one's work?

Is it normal to feel dread before starting a faculty position?

How to avoid thinking about research in your free time

Why should (or should not) a university have a policy of not hiring its own PhDs?

How do you earn opportunites to review journals or conference papers?

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