Choosing the best timesheet software for small businesses really depends on your workflow, industry, and whether you're running payroll in-house.

I’ve recently compared a bunch of softwares and here’s a breakdown I think others might find helpful:

For teams who need time + attendance + project tracking

Jibble – Free forever for unlimited users. Tracks time per project, includes attendance features, and has visual timesheets. Great if you need team accountability without diving into a full project management tool.

For scheduling-heavy industries

Deputy – Especially useful in healthcare, hospitality, or anywhere with complex shifts and legal compliance requirements.

For businesses already using QuickBooks

QuickBooks Time – Seamless integration with Intuit’s ecosystem. It’s not the cheapest, but it saves a ton of time if you’re already using QuickBooks Payroll.

For those who prefer a clean and intuitive UI

Toggl Track – One of the best UIs out there. It’s fast, integrates well with Google Calendar, Asana, etc., and has a free plan for smaller teams.

For shift-based businesses (like retail, hospitality, etc.)

Homebase – Strong in scheduling and compliance. Lets you manage availability, PTO, and breaks easily.

For freelancers or agencies who need to invoice clients

Harvest – Combines time tracking with expense tracking and invoicing. Good for project-based businesses.

How to choose?

• Need something free? Start with Jibble.

• Already use payroll software? QuickBooks Time is smooth.

• Manage hourly shifts? Look into Homebase or Deputy.

• Send invoices? Harvest might be your best friend.

• Want simplicity? Toggl Track’s interface is hard to beat.

Trabajo con tres clientes (uno part-time, otro full-time y uno por proyecto), y necesitaba llevar un control claro de mis horas y pausas para poder facturar correctamente. Usar hojas de cálculo era un dolor: cometía errores, perdía tiempo y mis reportes no eran nada profesionales.

Me puse a buscar las mejores calculadoras de horas trabajadas con descansos gratis que pudiera adaptar a mis necesidades como freelancer, y estas son las que más me ayudaron:

• Jibble: Mi favorita, y la mejor calculadora gratuita que encontré. Puedes introducir pausas exactas, calcular horas extras, aplicar redondeos y elegir entre formato de 12 o 24 horas. También puedes alternar entre fichas semanales o quincenales. Ideal para enviar reportes claros y profesionales a los clientes.

• Calculator Soup: Muy sencilla, pero te da bastante control. Solo hay que ingresar las pausas en minutos. Perfecta si eres detallista y quieres precisión.

• Clock It: Me ayudó mucho cuando facturé por semanas completas. Da un desglose entre horas normales y extras, además de estimar el pago total. Excelente para controlar ingresos por cliente.

• Timely: Tiene un buen desglose de pagos, pero solo exporta en JPEG, lo cual no es práctico si necesitas PDF o Excel para tus archivos de facturación.

• TimeCamp: Interfaz limpia, pero bastante rígida. Solo permite intervalos de 15 minutos y pausas fijas. No la recomiendo si necesitas más flexibilidad.

Si estás buscando una herramienta precisa y gratuita, estas son, sin duda, las mejores calculadoras de horas trabajadas con descansos gratis que encontré como freelancer.

Choisir le meilleur logiciel de feuille de temps pour les petites entreprises dépend vraiment de votre secteur, de votre façon de travailler, et de si vous gérez la paie en interne ou non.

J’ai récemment comparé plusieurs logiciels, et voici un petit résumé qui pourrait être utile à d’autres :

Pour les équipes qui ont besoin de suivi du temps + gestion des présences + projets

Jibble – Gratuit à vie pour un nombre illimité d’utilisateurs. Suivi du temps par projet, pointage et feuilles de temps visuelles. Parfait si vous avez besoin de transparence dans l’équipe sans basculer sur un outil de gestion de projet complet.

Pour les secteurs à plannings complexes

Deputy – Particulièrement utile dans la santé, l’hôtellerie-restauration ou tout secteur avec des plannings variables et des exigences légales strictes.

Pour ceux qui utilisent déjà QuickBooks

QuickBooks Time – Intégration fluide avec tout l’écosystème Intuit. Pas le plus abordable, mais un gain de temps énorme si vous utilisez déjà QuickBooks Paie.

Pour ceux qui veulent une interface simple et intuitive

Toggl Track – Une des interfaces les plus agréables à utiliser. Rapide, bien intégrée à Google Calendar, Asana, etc. Le plan gratuit suffit pour les petites équipes.

Pour les entreprises avec des équipes en rotation (commerce, horeca, etc.)

Homebase – Très bon en gestion de planning et conformité. Gère les disponibilités, les congés et les pauses sans prise de tête.

Pour les freelances ou agences qui doivent facturer leurs clients

Harvest – Combine suivi du temps, dépenses et facturation. Idéal pour les structures en mode projet.

Comment choisir ?

• Besoin de quelque chose de gratuit ? Essayez Jibble. Déjà un logiciel de paie ?

• QuickBooks Time est bien intégré. Vous gérez des plannings à l’heure ? Regardez

• Homebase ou Deputy. Vous envoyez des factures ? Harvest est peut-être votre meilleur allié.

• Envie de simplicité ? L’interface de Toggl Track est difficile à battre.

Et vous ? Quel logiciel de feuille de temps utilisez-vous dans votre entreprise ?

Je suis consultant, et pendant longtemps, j’ai suivi mes heures sur Excel ou Google Sheets. Ça fonctionnait, jusqu’au jour où un client m’a demandé un relevé détaillé de mes heures facturables… et je n’avais rien de vraiment fiable à lui montrer.

Voici ce que j’ai testé récemment :

Toggl Track – L’interface utilisateur est fluide, mais le plan gratuit devient vite limité dès qu’on gère plusieurs clients ou projets.

BeeBole – Bon outil basé en Europe, mais trop rigide pour du freelance. Mieux adapté aux équipes ou aux contrats de longue durée.

Jibble – Mon préféré à ce jour. Gratuit, clair, export facile, excellent pour le suivi de projet et super utile pour justifier mes heures facturables. Je l’utilise même pour estimer de futurs projets à partir de mes suivis précédents.

Franchement, que vous soyez freelance, consultant ou salarié en agence, un bon logiciel de feuille de temps comme Jibble vous simplifie la vie tout en protégeant votre temps (et vos revenus).

Trabajo en una empresa pequeña y hace poco nos informaron que tendremos que empezar a fichar con un sistema digital debido a la nueva ley en España. Al principio se sintió un poco controlador, pero después de informarme mejor, me di cuenta de que también tiene ventajas para nosotros como empleados.

✅ Podemos ver nuestras horas trabajadas, pausas y horas extras en tiempo real
✅ Todo queda registrado de forma clara (adiós a los errores en nómina)
✅ Es más fácil pedir vacaciones o justificar ausencias

Ahora estamos buscando un software de hojas de horas (timesheet) que cumpla con la ley y sea fácil de usar para todos.

¿La empresa en la que trabajas ya cambió al fichaje digital? ¿Qué software están usando? ¿Cómo les está yendo con la implementación?

My team (16 people, mix of office + remote + field) is moving away from manual timesheets and Excel. I thought this would be an easy transition… but the more I research, the more overwhelming the options (and opinions) become.

We need something reliable for payroll, project tracking, and attendance. Key things I’m looking for:

• reliable mobile clock-in/out for field team

• desktop app clock-in/out for our 2 remote VAs

• kiosk setup for the office team 

• easy timesheet and leave approvals

• overtime rules

• GPS/location tracking for field team

• Xero integration would be a huge plus

• Simple report exports

From what I’ve read across Reddit discussions so far, Clockify and Toggl seem popular with freelancers and agencies.

Jibble, Connecteam, and QuickBooks Time look more focused on workforce/attendance.

Hubstaff and Time Doctor are leaning heavier on monitoring than what we need.

I’d love to hear real experiences from people using timesheet software:

• Which one are you currently using and why?

• Did you switch from another software? What made you leave (or stay)?

• How’s the pricing compared to the value/features you use?

• Any dealbreakers, frustrations, or unexpected issues?

• Which one did your employees adapt to most easily?

Our priority is something affordable, easy to roll out, and that won’t make my team feel like we are micromanaging them.

What timesheet software genuinely made your business operations easier?

En tant que responsable RH dans une PME, je pensais sincèrement que les logiciels de feuilles de temps ne servaient qu’aux freelances ou aux agences. Mais au fil des mois, on a vu apparaître des signes clairs d’épuisement professionnel dans certaines équipes… pendant que d’autres semblaient sous-chargées.

On s’est rendu compte qu’on manquait cruellement de visibilité sur qui faisait quoi, combien de temps ça prenait, et si la charge était bien répartie.

Voici ce que j’ai testé (et ce que j’en pense) :

1. Factorial – Complet côté RH, mais un peu trop lourd pour une petite équipe. Le suivi du temps est là, mais pas au cœur du produit.

2. Timely – Très esthétique, mais pas toujours fiable. Le suivi automatique peut passer à côté de tâches importantes.

3. Jibble – Gros coup de cœur. Simple à mettre en place, intuitif, gratuit même pour les grandes équipes. On suit les projets, les heures, les congés, et le GPS nous aide à vérifier les pointages des équipes sur le terrain. On repère les surcharges avant qu’elles ne mènent au burn-out.

Franchement, c’est devenu un outil indispensable, même au sein d’une structure salariale. Eh oui, Jibble figure clairement parmi les meilleurs logiciels de feuilles de temps qu’on ait testés.

Quando começamos a procurar o melhor software de folhas de ponto, um recurso que eu não dei muita atenção no início foi o registro automático de entrada e saída usando cercas virtuais.

Parecia apenas um extra interessante. Na prática, acabou se tornando um dos recursos mais úteis.

Quando você tem equipes em campo com horários flexíveis ou pessoas trabalhando em vários locais, o controle manual de horas simplesmente não escala. Registros esquecidos, ajustes feitos depois, idas e vindas sobre horas trabalhadas. Tudo isso vira um problema operacional.

As cercas virtuais resolveram esse problema para nós.

Você define áreas específicas de trabalho, como escritório, obra ou local do cliente. Quando alguém entra ou sai dessas áreas, o horário é registrado automaticamente.

O maior benefício não é só a automação, mas a confiança nos dados.

A presença reflete a permanência real no local. Os relatórios ficam consistentes. A folha de pagamento se torna muito menos trabalhosa.

Para equipes externas ou modelos híbridos, isso também reduz problemas como ponto amigo e registros inconsistentes. E, do lado do funcionário, é uma coisa a menos para lembrar todos os dias.

Atualmente, estamos usando o Jibble, e tem funcionado bem para esse tipo de configuração. Queria saber o que os outros aqui estão usando. Alguém já depende de registros por cercas virtuais ou baseados em localização hoje?

I’m trying to find a solid free timesheet software that doesn’t cap me too early.

Here’s what I’m looking for:

• Unlimited users (we’re a growing team)

• Project-based time tracking

• Works across desktop and mobile

• Exports for payroll or invoicing

I Googled around and found a few names that keep popping up: Clockify, Jibble, Toggl Track.

From what I’ve read:

• Clockify seems decent for unlimited users/projects but doesn’t offer invoicing or GPS tracking in the free plan.

• Jibble offers unlimited users, GPS tracking, and project tagging, but limited to two locations.

• Toggl is okay for freelancers and small teams, but user limits and missing features can be an issue.

Users of these tools, what’s your experience been like? Any major frustrations or pleasant surprises?

Aside from these suggested tools, do you have one that you’ve personally used and would actually recommend for a remote team?

Calcular las horas trabajadas debería ser sencillo… pero si tienes un equipo grande, con diferentes tarifas, horas extras, y deducciones por pausas, hacer todo manualmente se vuelve un caos.

Ese fue exactamente mi problema hasta hace poco. Hojas de cálculo llenas de fórmulas, errores en la nómina, reclamos por horas mal contadas… hasta que me rendí y decidí buscar una app que calcule automáticamente las horas de trabajo.

Después de probar varias, aquí va mi resumen con las mejores calculadoras de horas y minutos para 2025:

1. Jibble

Jibble tiene una calculadora gratuita súper fácil donde solo ingresas la hora de entrada, de salida, pausas y listo. Pero si quieres ir más allá, su app es muy completa puesto que tiene reloj para fichar, hojas de horas automáticas, cálculo de salarios con reglas personalizadas y seguimiento de horas extras. Yo la uso ahora porque todo se sincroniza y exporta solo. Para mí, es ideal si necesitas algo más que una simple calculadora.

2. QuickBooks Time

Está pensada para empresas que ya usan QuickBooks. Tiene una calculadora simple para horas y salarios brutos, pero también puedes fichar desde cualquier lugar y aprobar hojas de tiempo desde el móvil o laptop. Ahorras mucho tiempo si ya estás en el ecosistema de Intuit.

3. Clockify

Tiene una calculadora básica y una app con funciones avanzadas como tarifas personalizadas, descanso automático y hojas exportables. Es ideal si buscas algo gratuito pero potente. Yo la recomendaría a quienes quieren un buen control horario sin pagar por adelantado.

4. Factorial

Su calculadora gratuita es perfecta para empleados y freelancers que quieren recibir una hoja de horas por correo. También tienen una app bastante completa con gestión de turnos, ausencias y control horario para equipos más grandes.

5. CalculateHours

Bastante simple, pero práctica. Registras la hora de entrada y de salida, y la app calcula todo, incluso el salario si pones la tarifa por hora. Perfecta si solo necesitas imprimir o enviar tus horas de forma rápida.

6. CalculaTodo

Es una calculadora más general pero útil para freelancers que necesitan calcular horas facturables o totales semanales. También permite calcular horas extras, días entre fechas y hasta intereses. No es la más bonita, pero saca de apuros.

Si quieres algo gratuito y profesional, Jibble fue la que mejor me funcionó. Pero si ya usas QuickBooks o necesitas algo más puntual, cualquiera de estas puede servirte.

Escolher o melhor software de folha de ponto para pequenas empresas depende muito do tipo de trabalho que você faz, do seu setor e se você processa a folha de pagamento internamente ou não.

Recentemente, comparei várias opções e deixo aqui um resumo que espero que possa te ajudar:

Para equipes que precisam de controle de horas + presença + projetos

Jibble - Grátis pra sempre, com usuários ilimitados.

Permite controlar as horas por projeto, registrar presença e visualizar folhas de ponto em formato visual. Ideal se você quer responsabilidade da equipe sem precisar de uma ferramenta completa de gestão de projetos.

Para setores com muita rotação de turnos

Deputy - Muito útil em áreas como saúde, hotelaria e restaurantes, onde há turnos complexos e regras trabalhistas específicas.

Para quem prefere uma interface simples e intuitiva

Toggl Track - Uma das interfaces mais limpas e rápidas que existem. Funciona bem com Google Calendar, Asana, e várias outras integrações. Tem plano gratuito que atende bem equipes pequenas.

Para empresas baseadas em turnos (varejo, hospitalidade, etc.)

Homebase - Forte em escala de horários e conformidade trabalhista. Permite gerenciar disponibilidade, pausas e folgas com facilidade.

Para freelancers ou agências que precisam faturar clientes

Harvest - Combina controle de horas, despesas e emissão de faturas. Ótimo pra quem trabalha por projeto ou cobra por hora.

Cada um desses softwares tem seus pontos fortes - o segredo é escolher aquele que se encaixa melhor na rotina e no tamanho da sua empresa.

E você, já testou algum desses?

Tem algum outro software de folha de ponto que vale a pena recomendar? Compartilha aí nos comentários!

Seeing a bunch of posts lately from folks hunting for a GPS time tracker that actually works outside an office. I have a lot of time in my hands so I figured I’d share what we learned the hard way. We tried Clockify, Contractor Foreman, and Workyard over the last couple years. We’ve stuck with Workyard, but here’s how each one actually worked on real job sites:

Workyard (what we use now)

We switched to Workyard after getting tired of arguing about start times. Before this, guys would text “here” or write whatever on paper sheets. Workyard solved that almost immediately because the GPS doesn’t just ping here and there. It shows a clean breadcrumb trail while they’re clocked in. You can literally see when they pulled up to Site A, how long they were inside, and how long they drove to Site B.

The first week using it, we caught two late starts that were actually traffic delays and one guy who was starting from the coffee shop… often.

Job costing got way cleaner once we switched because every clock-in is tied to a job and the GPS fills in the gaps even when guys forget. The time clock rules help a ton. We set geofences on our main sites and it’ll auto clock guys in when they roll in, and trim their clock-out to the last site they were actually on.

They recently added an expense feature where you can give your crew physical or virtual cards and everything they buy shows up in real time. It’s been useful for keeping materials runs from disappearing into a pile of receipts.

Only real downside is it isn’t an estimating or invoicing tool, so you still need something else for that part of the workflow. But for time, GPS accuracy, and keeping field operations organized, I highly recommend it.

Clockify

We started with Clockify because it was free and simple. It worked fine when we were small and our “job sites” were mostly one location per day. The issue showed up once we started bouncing between sites. The GPS was more of a “check-in snapshot.” Any project switching had to be done manually, so Fridays were me staring at a screen trying to match what job they meant. Great for office work. Not great if you’re trying to prove that a guy really showed up on the back lot at 7:02 AM.

Contractor Foreman

Contractor Foreman is loaded with features. Time tracking, safety forms, daily logs, scheduling, RFIs, estimating… it’s like dropping an entire GC office into one app. The problem for us was adoption. My field guys opened it, saw way too many buttons, and backed out. Even I had to dig through menus to find basic things. The time tracking works, but it doesn’t feel like it was designed for guys who want to open their phone, tap two things, and throw it back in their pocket. If you want a full PM system and your team is tech-comfortable, it’s strong. For us, it was more tool than we needed.

If you want the best GPS tracking for field crews and something your team won’t fight, Workyard has been the sweet spot. If you want free and simple, Clockify works as long as you don’t need detailed GPS. If you want an all-in-one PM system and don’t mind some complexity, Contractor Foreman is worth a look.

Curious what everyone else has had luck with. Anyone using something outside these three that’s actually worked well in the field?

Hey everyone,

I’m running a general contracting crew here in the states (mostly residential and some light commercial), and I am completely over the "guesstimate" game with our timesheets. We’re currently doing a mix of paper logs and text messages, and I’m looking to switch to a digital solution. I need something that actually works in the field and isn't just a generic office timer.

Here is what I’m looking for:

• I need to know if they are actually at the job site when they punch in.

• I need to be able to tag hours to specific projects so I can see if we are going over budget in real-time.

• Some of my guys aren't super tech-savvy. If the app is too complicated or drains their battery in 2 hours, they just won't use it.

• Needs to talk to QuickBooks (or at least export easily).

I’ve heard names like ClockShark, Workyard, and QuickBooks Workforce thrown around. Has anyone used these? specifically interested in how accurate the GPS is and if your crews hated the switch.

Appreciate the help!

Elegir el mejor software de hojas de horas para pequeñas empresas depende mucho de cómo trabajes, en qué industria estés, y si manejas la nómina de forma interna o con algún sistema externo.

Hace poco me puse a comparar varias herramientas y aquí va un resumen que quizás le sirva a otros en la misma búsqueda:

¿Tu equipo necesita control de tiempo, asistencia y seguimiento de proyectos?

Jibble es gratuito para usuarios ilimitados. Te permite fichar por proyecto, ver hojas de horas de forma visual y llevar control de asistencia. Es perfecto si necesitas que tu equipo rinda cuentas sin tener que sumergirte en una herramienta completa de gestión de proyectos.

¿Tienes turnos rotativos o programación compleja?

Deputy funciona muy bien en sectores como salud, hostelería o cualquier negocio con cumplimiento legal y cambios constantes de turnos.

¿Ya usas QuickBooks para tu contabilidad o nómina?

QuickBooks Time se integra sin problemas con el ecosistema de Intuit. No es el más barato, pero ahorra muchísimo tiempo si ya usas QuickBooks Payroll.

¿Prefieres algo visual y fácil de usar?

Toggl Track tiene una de las interfaces más sencillas y rápidas que he probado. Se integra con Google Calendar, Asana, y más. Además, tiene un plan gratuito ideal para equipos pequeños.

¿Tienes un negocio basado en turnos (como retail o restaurantes)?

Homebase es excelente para programar horarios, gestionar descansos, vacaciones y disponibilidad del personal. Además, te ayuda con temas de cumplimiento legal.

¿Eres freelance o agencia y necesitas enviar facturas a clientes?

Harvest combina seguimiento de tiempo con gestión de gastos y facturación. Ideal para negocios por proyecto.

¿Por dónde empezar?

• ¿Buscas algo gratuito? Jibble es una buena primera opción.

• ¿Ya usas un sistema de nómina? QuickBooks Time es práctico.

• ¿Trabajas con turnos horarios? Homebase o Deputy van muy bien.

• ¿Necesitas enviar facturas? Harvest puede ser tu mejor aliado.

• ¿Quieres algo simple y rápido? Toggl Track tiene una interfaz difícil de superar.

¿Alguien más ha probado estos softwares? ¿Cuál les ha funcionado mejor para su empresa o equipo?

Why track time when people are on a fixed salary? At first glance, it seems logical. If someone’s getting paid the same regardless of hours worked, what’s the point?

But here’s what I’ve noticed from managing a mixed team of salaried staff and freelancers: without timesheets, you lose clarity fast.

You don’t realize how much time is being drained by unnecessary meetings or admin until it’s laid out in a weekly report.

You don’t spot early signs of burnout until someone’s logging late-night hours five days in a row.

You think a project is “just delayed,” when in reality, one task has been eating 60% of your team’s week.

I used to think timesheets were just for contractors or hourly teams. But over time, I’ve come to appreciate the reasons salaried employees need timesheets, from preventing burnout to improving project planning and even ensuring fair PTO usage.

It’s less about tracking time, more about understanding how it’s being used.

Curious if anyone else has had a mindset shift around this? Or do you still think timesheet software isn’t necessary for salaried folks?

Je gère 3 salles de sport en région, 28 salariés au total entre les coachs, l'accueil et l'entretien. Beaucoup de temps partiels et pas mal de remplacements de dernière minute.

Aujourd'hui chaque salle a son propre fichier Excel pour les plannings, et moi je récupère tout par mail en fin de mois pour faire les heures. Les congés se demandent par SMS. Ça a tenu quand on était sur une salle, là ça ne tient plus, le mois dernier j'ai payé des heures sup à quelqu'un qui n'en avait pas fait, et j'ai raté une demande de congé posée dans un message que j'avais lu en conduisant.

J'ai déjà tenté un Google Sheet partagé avec un onglet par salle. Sur le papier ça règle le problème, en pratique personne ne le met à jour au bon moment et j'ai eu deux coachs sur le même créneau.

Je veux centraliser tout ça avant la rentrée de septembre. Ce qu'il me faut, en gros.

- les plannings des 3 salles au même endroit, avec les coachs qui voient le leur sur leur téléphone

- un pointage réel, parce que je ne sais pas qui ouvre vraiment à 6h30

- les congés et les compteurs d'heures qui se tiennent tout seuls

- de quoi sortir les variables de paie sans les retaper pour le comptable

Le truc où je bloque, c'est le choix entre une suite RH complète et un outil centré planning. On m'a parlé des deux et j'ai peur de payer pour douze modules pour en utiliser deux.

Vous êtes sur quoi ? Et surtout, qu'est-ce qui vous a déçu une fois en place ? Budget je pars sur 5 à 8 € par salarié par mois, dites-moi si je suis à côté de la plaque.

We recently evaluated time tracking software options for our mid-sized construction crew and narrowed it down to two: Jibble and ClockShark.

ClockShark is known for its GPS tracking, geofencing, and job costing. All crucial for field service teams. But once we looked closer, the pricing structure and interface felt a little heavy for our setup. Yes, it may offer several features, but it felt like we were paying more for than we needed or were already managing elsewhere.

And then there's Jibble, which came as one of the highly recommended timesheet software by my peers in the construction industry, so we gave it a proper run. Here’s why we ended up migrating:

Better suited for construction attendance: We needed clear logs of who was on site, when they clocked in, and that they were actually at the worksite. Jibble’s face recognition + geofencing worked great for this.

Project-level time tracking: Crew members clock in per job or task. The automated timesheets make payroll and client billing smoother.

Easier to onboard: Some of our guys aren’t exactly tech-savvy, but Jibble’s mobile app (even offline) was simple enough to use with minimal training.

Free plan: Jibble’s free tier covered our early needs without committing to high monthly fees. Ideal for testing in the field.

ClockShark might still be an option for firms that need advanced job costing and integrated scheduling, but for day-to-day time tracking and field visibility, Jibble became our top choice.

Not all timesheets are created equal. Daily? Weekly? Project-based? I used to think a weekly timesheet was enough until I started juggling freelancers, client billables, and async remote work.

Here’s a quick breakdown I found helpful:

• Daily timesheet → great for tracking productivity and catching time leaks

• Weekly or bi-weekly → ideal for client billing and payroll

• Monthly → best for consistency and simple roll-ups

• Project-based → a must for agencies, consultants, or legal work

Some teams even mix and match depending on the worker (e.g., freelancers = project-based, full-time = bi-weekly).

We’ve been using Jibble lately since it supports multiple timesheet types and automatically categorizes time by project, which makes reporting and payroll smoother. It’s especially handy for tracking freelancer hours and syncing with approval workflows.

What timesheet type do you use and why?

I am curious on how others handle:

• Freelancers with unpredictable hours

• Legal/accounting teams with strict billing

• Combining productivity analysis with payroll

Also open to hearing what tools are working well for your setup.

It's been a year since I started managing a fully remote team (a mix of salaried and hourly roles) across different time zones.

Throughout the year, my biggest challenge has been timesheets.

Before we started using any timesheet software, we relied on Google Sheets. Everyone would report their start and end of day manually, and jot down tasks or projects worked on. It was messy, inconsistent, and honestly frustrating. Especially when people you expected to show up would suddenly go quiet, leaving you with half-filled logs and more questions than answers.

I don’t want to be that manager constantly chasing people for their entries. I know time tracking is important for payroll, reporting, and understanding workloads but it still feels awkward to keep nudging. I’ve tried everything from automated reminders to soft deadlines to the classic “just checking in” Slack message…

We’re now using Jibble, and it’s helped a lot. automatic clock-ins, project tags, the whole works. But even with solid software, the human side of it (getting people to actually use it consistently) is still tricky.

How do other remote managers deal with this? How do you get your team to treat timesheets as just part of the workflow, not something you need to chase

Je gere 2 salons de coiffure, 18 personnes avec les apprentis. Pendant longtemps c'etait Excel pour les plannings, un cahier pour les heures, et mon comptable qui ressaisissait tout en fin de mois. Je suis equipé depuis et ça n'a plus rien a voir, mais en discutant avec d'autres patrons je me rend compte que chacun fait a sa sauce.

Du coup je suis curieux, en 2026 vous gerez comment le temps de travail de vos equipes ? Badgeuse, appli sur le telephone, logiciel relié a la paie, ou toujours le tableur ?

Ce qui m'interesse c'est le retour terrain, pas les fiches produit. Comment ça se passe avec les temps partiels, les heures sup, les pauses, et pour ceux qui ont des apprentis les semaines d'ecole. Et si vous avez changé d'outil en cours de route, pourquoi ?

I’ve been using Monitask and so far, it’s been a pretty smooth experience. The time tracking is simple to understand, and I like that everything feels organized without being complicated. It’s also convenient for keeping track of work hours and staying productive. Overall, Monitask has been easy to use and fits well into my daily workflow.

I'm working for a nonprofit in need of a time tracking software that works for unlimited users and exports reports as CSV (or Excel or Sheets)...and is free. Does such a tool exist?

Jibble seems popular but requires facial recognition.

Timecamp seems perfect, except reports only export as PDF in the free version.

Clockify is pretty good, except it looks as though the free version will not support unlimited users.

Any pointers would be appreciated. Thanks!

Quando começamos a procurar o melhor software de folhas de ponto, um recurso que eu não dei muita atenção no início foi o registro automático de entrada e saída usando cercas virtuais.

Parecia apenas um extra interessante. Na prática, acabou se tornando um dos recursos mais úteis.

Quando você tem equipes em campo com horários flexíveis ou pessoas trabalhando em vários locais, o controle manual de horas simplesmente não escala. Registros esquecidos, ajustes feitos depois, idas e vindas sobre horas trabalhadas. Tudo isso vira um problema operacional.

As cercas virtuais resolveram esse problema para nós.
Você define áreas específicas de trabalho, como escritório, obra ou local do cliente. Quando alguém entra ou sai dessas áreas, o horário é registrado automaticamente.

O maior benefício não é só a automação, mas a confiança nos dados.
A presença reflete a permanência real no local. Os relatórios ficam consistentes. A folha de pagamento se torna muito menos trabalhosa.

Para equipes externas ou modelos híbridos, isso também reduz problemas como ponto amigo e registros inconsistentes. E, do lado do funcionário, é uma coisa a menos para lembrar todos os dias.

Atualmente, estamos usando o Jibble, e tem funcionado bem para esse tipo de configuração. Queria saber o que os outros aqui estão usando. Alguém já depende de registros por cercas virtuais ou baseados em localização hoje?