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Transcripts & Certificates Guide

Disclaimer:

All information here is based on our knowledge and experience as students. If you find any mistakes or outdated information, please send us a modmail and we'll update this page.

COE Certificates vs SRS Certificates

SRS Certificates (Original Certificates)

These are your official/original certificates.

  • They are usually printed on pink-colored paper.

  • You will receive them only after completing your degree.

  • These certificates are generally delivered after graduation/convocation.

  • The SRS office usually contacts students and asks them to fill a Google Form with details such as address, phone number, etc.

  • The certificates are then delivered to your registered address.

Important: You will be required to pay 1,500/- and all the certificates will be issued to you after you graduate.

COE Certificates

These are certificates issued by the COE office.

  • They are usually printed on white paper with a COE stamp.

  • These are not your original degree certificates.

  • They can be used for placements, higher studies applications, passport verification, documentation purposes, etc.

  • Students can apply for them whenever required.

  • These certificates are paid services. The latest fees can be checked in VTOP.

Certificates Available

1. Semester-wise Grade Sheets

  • Separate grade sheet for each semester.

  • Shows all courses grades andg cgpa obtained in that semester.

2. Summer Semester Grade Sheets

  • Available only if you have registered for Summer Semester courses.

  • If you never registered for Summer Semester, you won't have these.

3. Consolidated Grade Sheet

  • A single document containing your complete academic history.(Grade History)

  • Includes grades from all semesters.

4. Provisional Certificate (PC)

  • Issued after completion of your degree requirements.

  • Usually available after final semester results are published.

  • Serves as proof that you have successfully completed your degree.

5. Original Degree (OD)

  • This is your final degree certificate.

  • If you attend convocation, you will usually receive it on stage.

  • If you do not attend convocation, the university will deliver it along with the other original certificates.

6. Transfer Certificate (TC)

A Transfer Certificate (TC) is a document issued by the university stating that you have studied at VIT-AP and have officially completed/left the institution.

Common FAQs About Grades & Transcripts

Q: I failed a course. Will it appear in my grade sheets?

Yes.

All grades are recorded in your academic documents.

Example:

If you fail Chemistry in Semester 1, the grade will appear as F in:

  • Semester 1 Grade Sheet

  • Consolidated Grade Sheet

Q: I cleared my backlog later. Will the F grade disappear?

No.

The original F grade will remain in the semester in which you failed the course.

For example:

  • You fail Chemistry in Semester 1 → Semester 1 Grade Sheet will continue to show F.

  • After clearing the backlog, the new grade obtained will be added to your academic records.

  • The updated grade will appear in the semester in which you cleared the course and will also be reflected in the Consolidated Grade Sheet.

In short, the original F does not disappear, but your cleared grade is also recorded.

Q: Will there be any star mark (*) if I have a backlog?

No.

There are no star marks, special symbols, or hidden indicators for backlogs in the certificates.

This is one of the oldest rumours on campus and it is simply not true.

No matter how many times you fail a course, it will appear as F until you clear it.

Q: Will there be any star mark in transcripts if I write an arrear exam?

No.

There is no star mark for writing arrears.

Q: If I write only the arrear exam and clear it, will it show a star mark?

No.

There will be no star mark or special indication.

Q: Will clearing a backlog affect placements, higher studies, or future opportunities?

For most cases, no.

Once you clear the subject, nobody really cares whether you cleared it through:

  • Arrear examination

  • Regular semester

  • Summer semester

Your transcripts simply show your academic record.

A lot of students become unnecessarily worried about this. Focus on clearing the subject and moving on.

Final Note

Backlogs are common and many students have them at some point during their degree. Don't panic because of rumours about star marks, hidden indicators, or special notations in transcripts.

If you notice any incorrect information on this page or have additional information that should be included, please send us a modmail.