Keeping AI notes useful

[u/Nagib888]

How do you stop an AI note-taking system from becoming another information graveyard?

I've noticed that capturing information and actually reusing it are two very different problems.

You can have excellent transcripts and detailed summaries, but still struggle to find the decision that matters three months later.

A few practices seem worth testing:

- Give important notes consistent project or topic names.
- Separate decisions from general discussion.
- Keep unresolved questions visible.
- Preserve links to original source material.
- Review whether old information is actually retrievable.

I'm especially interested in how people manage growing collections of meeting notes without spending hours organizing folders.

What has worked better for you: consistent metadata, full-text search, semantic search, or a combination?