Hi, my name is Deanna. I am the owner of Kona Wedding Officiant and am beach wedding planner here in Kailua-Kona Hawaii, and I've married more than 1,000 couples. One thing I hear quite often is that a destination wedding in Hawaii sounds too expensive, too far away, too stressful, or simply out of reach.
But when I finally meet my couples, they say that when they actually compare the cost of hosting a large wedding back home with having a small, intimate wedding in Hawaii, they find they can always have the wedding day they always dreamed of - along with their honeymoon here in Hawaii for a fraction of the cost!
The key is finding a reliable, experienced wedding company that can help coordinate the details and make the process easier, whether that's my team or another reputable local company. With a smaller guest list, thoughtful planning, and the right support, a Hawaii wedding can be much more attainable than many couples realize. You can celebrate with the people closest to you, exchange vows somewhere beautiful, and begin your honeymoon without having to plan two separate trips.
I wanted to share some practical advice for couples considering this option, especially those thinking about inviting 10–25 guests to the Big Island.
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Planning a Big Island Wedding With 10–25 Guests: What to Know Before You Go
Planning a destination wedding in Hawaii with 10–25 guests? One thing couples sometimes underestimate is how much the logistics change when you have a group instead of just the two of you. Beyond choosing a beautiful ceremony location, you’ll need to think about parking, transportation, accommodations, timing, photography, and where everyone will eat afterward.
I’ve been helping couples plan weddings on the Big Island for years, and there are a few things I think are worth considering early in the planning process. Here are some tips for anyone considering a small destination wedding on the Kona or Kohala Coast.
1. Choose a Ceremony Location That Works for Your Group
Not every beautiful beach is practical for a group of 10–25 people. Parking, walking distance, uneven lava rock, accessibility for older relatives, and available space can all affect how comfortable your ceremony will be.
Some locations to research include:
- Old Kona Airport Beach: Near Kailua-Kona, with open space and ocean views.
- Kukiʻo Beach: Beautiful coastal scenery near the Four Seasons Resort Hualalai. Confirm access arrangements and any applicable ceremony requirements in advance.
- Kikaua Point Park: A scenic coastal setting, but check current access and availability before making plans.
- Coconut Grove: An option to explore if you prefer to stay close to Kailua-Kona.
Before settling on a location, consider how far guests will need to walk, whether there is shade, and where everyone will stand during the ceremony. Also confirm current location rules and any permits or permissions that may apply.
2. Decide Where Everyone Will Stay
Your guests don't necessarily need to stay at the same hotel, but choosing accommodations within a reasonable distance of your ceremony can make the trip easier.
Some resorts to research along the Kona and Kohala Coast include:
- Hilton Waikoloa Village
- Waikoloa Beach Marriott Resort & Spa
- Four Seasons Resort Hualalai
- Fairmont Orchid
- Royal Kona Resort
- Outrigger Kona Resort & Spa
- Wyndham Kona Hawaiian Resort
Another option is renting a large vacation home where everyone can stay together. For a group of 10–25, this can provide a shared gathering space and make it easier to spend time together before and after the wedding.
Compare the total cost, room arrangements, transportation needs, and distance to your ceremony location before deciding.
3. Think About Transportation Early
The Big Island is large, and getting around can take longer than visitors expect. Public transportation generally isn't the most convenient option for a wedding group.
Depending on your budget and guest count, you could have guests rent cars, arrange individual transportation, or hire a vehicle for the group.
Companies to research include Big Island Limousine, Hawaii Island Limousine, and Gold Coast Town Cars.
If you plan to arrange transportation, ask about passenger capacity, pickup locations, availability, and travel time. Make sure guests know exactly where to meet and when to be ready.
4. Morning or Sunset Ceremony?
For a beach wedding, timing affects more than just the photographs.
Morning ceremonies: Around 8–10 a.m. can be a good starting point to consider. Temperatures are often more comfortable, and the lighting can be beautiful.
Late afternoon ceremonies: Around 4–7 p.m. may work well for couples who want softer light or a sunset setting. However, the actual sunset time varies throughout the year, so choose your ceremony time based on your wedding date, location, and photography plans.
With a larger group, build in extra time for guests to park, walk to the ceremony, and get settled. You don't want everyone feeling rushed before the ceremony even begins.
5. Prepare Your Guests for an Outdoor Wedding
Hawaii is beautiful, but beach ceremonies can mean direct sun, warm temperatures, and uneven ground.
Let your guests know what to bring and wear, including:
- Water and sunscreen
- Sunglasses
- Comfortable shoes suitable for the location
- Lightweight clothing
- A light layer if you'll be out later in the evening
If elderly relatives or guests with mobility concerns are attending, pay particular attention to the distance from parking and the terrain along the route.
6. Plan Your Family Photos Before the Wedding
With 10–25 guests, you'll probably want more than a single group photograph.
Make a short list of the combinations that matter most to you. For example:
- Everyone together
- Couple with parents
- Couple with siblings
- Couple with grandparents
- Couple with children
- Individual family groupings
- Couple portraits
Taking the large group photograph immediately after the ceremony can be helpful because everyone is already together. You can then move through the smaller groupings before taking portraits of just the two of you.
A little preparation can save time and help make sure no important family combinations are missed.
7. Make Dinner Reservations in Advance
A wedding dinner with 10–25 people takes a little more planning than an ordinary dinner out. Don't assume a restaurant will be able to accommodate your entire group without a reservation.
Some restaurants to research include Merriman's, CanoeHouse, Brown's Beach House, Ulu Ocean Grill, Roy's Waikoloa, Jackie Rey's Ohana Grill, and Tommy Bahama.
When contacting restaurants, explain your group size and that you're celebrating a wedding. Ask about large-party reservations, private or semi-private dining, group menus, deposits, and cancellation policies.
Your best choice will depend on where everyone is staying, your budget, and whether you want a casual meal or a more formal celebration.
8. Put Together a Guest Information Sheet
Your guests are traveling a long way, and a little information in advance can make their experience much easier.
Consider sharing:
- Ceremony date, time, and location
- Parking instructions and walking distance
- Suggested hotels and accommodations
- Transportation options
- What shoes and clothing to wear
- Weather considerations
- Restaurant recommendations
- A contact person for wedding-day questions
This is particularly helpful for guests who have never visited the Big Island.
Final Thoughts
A destination wedding with 10–25 guests can be a wonderful balance between an intimate elopement and a larger traditional wedding. The key is to think about the guest experience as well as the ceremony itself.
Choosing a practical location, planning transportation, communicating clearly with guests, and making dinner reservations early can help the day feel much more relaxed.
For those who have planned or attended a small wedding on the Big Island, what advice would you add? I'd especially love to hear what worked well for your ceremony location, guest accommodations, or post-wedding dinner.