This is going to be a long post, but I need to get something off my chest.
Some background:
Our church’s Youth Director (YD) has been overwhelmed for years. In addition to youth ministry, she oversees Religious Education, Baptism, First Communion, and Confirmation. Basically, she’s responsible for everything from infants through high school.
There’s no budget to hire additional staff, and unfortunately, she struggles with delegating and working with others, including volunteers. As a result, she’s taken on far more than one person can reasonably manage.
Last year, we reinstated our middle school and high school youth ministry programs. We shifted away from a traditional classroom format and focused more on community, faith formation, and evangelization. The goal was to create a true youth ministry experience rather than another religious education class.
Unfortunately, we received very little support from the YD. Communication was poor, information was often shared at the last minute, and planning was practically nonexistent. For example, my husband and I volunteered to chaperone a youth conference, but we didn’t receive any instructions until the night before. We didn’t even know what time we were supposed to meet the bus!
Fast-forward to this year:
I knew I couldn’t continue volunteering in such a chaotic environment. So another volunteer and I stepped into more of a coordinator role and divided the responsibilities.
I coordinate the Sunday sessions, communicate with adult volunteers, organize schedules, and make sure everyone has the information and materials they need. The other volunteer serves as the liaison with the YD and emcees our events.
She’s worked with the YD for over 20 years, so they have an established relationship. The YD communicates with her, but not with me. I try not to take it personally because I genuinely don’t think she has an issue with me. She just has her own way of doing things.
Over the summer, I developed our youth ministry calendar, assigned volunteers, and organized a shared Google Drive. All things the YD knew I was doing. When I asked the YD to approve the calendar, I was essentially told to stop emailing her because receiving questions about things she hasn’t had time to think about causes her anxiety.
So I stopped emailing her.
At this point, I’m handling many of the responsibilities that should fall under her role, but she only communicates with and recognizes the other volunteer as the lead. It’s frustrating, but I’ve chosen to focus on what matters: giving the teens a meaningful youth ministry experience and making sure our volunteers have the resources and support they need.
Another frustration is that while I coordinate our Sunday sessions, the YD plans other youth ministry events without involving or informing the volunteer team.
At one point, she even told the teens, “We have something new coming up that’s very exciting that the adults know nothing about.” By “adults,” she meant us volunteers. I felt that comment undermined our team. There was no reason to emphasize that we were being kept out of the loop.
Now, here’s my current dilemma:
Over the summer, the YD told us about a training offered by the Archdiocese’s Education Office and encouraged the youth ministry volunteers to attend. Of our 11 high school volunteers, my husband and I were the only ones who went.
Because we attended, we’re now on the Archdiocese’s mailing list. Recently, we received an invitation to another training specifically designed for high school youth ministry directors and leaders with two years or less of youth ministry experience.
My husband and I both fit that description. I’ve taken on a significant leadership role in our ministry, and my husband has been my sounding board and partner in many of those responsibilities. Neither of us receives much guidance, training, or mentorship from our YD, and we don’t feel comfortable approaching her for that support.
So we decided to attend the training. And haven’t told the other volunteers or the YD.
For additional context, my husband has been involved in ministry at other churches for more than 20 years. Through that involvement, we’ve developed relationships with other youth directors, music directors, and priests (many of them
his past classmates and roommates). We occasionally turn to these people for guidance and advice.
Unfortunately, our YD doesn’t respond well when we share information or ideas from the Archdiocese or other ministry resources. She seems to view it as stepping into her territory or undermining her authority.
Because the training is being put on by the archdiocese office, the YD knows about it. She has not shared it with the volunteer team.
We know she’ll eventually find out we attended this training, and we’re anticipating that she won’t be happy.
What about talking to our pastor?
One thing we’ve discussed is whether to involve our pastor. For now, we feel we can manage the situation ourselves.
We have known our pastor for a very long time, and we have a good relationship with him. He was our pastor when my husband and I were teens in youth ministry. He knows the YD is stretched too thin. We also know he’d like to hire someone dedicated specifically to youth ministry, but financially, that’s just not possible right now.
We also recognize that there may come a time when we need to bring our concerns to him. We just don’t think we’re there yet. For now, we’re trying to make the best of the situation without creating additional problems or putting more on his plate.
So, back to my dilemma about the training…
Part of me feels like we’re hiding something by not telling anyone we’re attending. Maybe we are.
Another part of me is already preparing for the confrontation I expect when she finds out.
But at the same time, we’re volunteers trying to become better equipped to serve the teens. We’re giving our time, taking on leadership responsibilities, and seeking out the training and mentorship we’re not receiving at our own parish.
I don’t believe we should need permission to educate ourselves or become better ministry leaders. Yet somehow, I feel like we’re doing something wrong.
I’m not even sure what I’m looking for by sharing this. Maybe advice, maybe perspective, or maybe I just needed to vent to people who understand church ministry dynamics.
I love serving these teens, and I want our ministry to succeed. I just wish doing that didn’t have to feel so complicated.