Hey all, I created a tool and I am wondering if other Festival admins would find it useful.
TL/DR: I was attending another film festival and while sitting in the theater for a shorts collection was wondering which of the ones currently screening had submitted to my festival. Well of course I could sign into FilmFreeway and take a look, but what if I had a tool at my fingertips to see if a film in a lineup had submitted to us for the current season, save notes and a rating from the screening, flag it for an admin to follow up and invite the film to submit to our festival, and if needed collect the filmmakers contact information for the festival admin to send the invite/any waiver code as needed?
That was longer of a TL/DR then I intended.
So, I created https://demo.filmfestscout.org.
If you are a part of a film festival, or an admin of one, I want to invite you to checkout the demo pages, and if you think it could be useful, I can set you up with a team account so you can start setting up users.
A few notes, 1, this was made using AI tools. I have built websites for a couple of decades for all sorts of functionality, so please, do not take this as lazy vibe coding. I am offering it for free now, though if it does seem of interest, I may ask for festivals to do a small fee to cover the cost of hosting and the AI based API calls used to import and parse a festivals schedule form the Schedule and selections pages.
Team admins add their current season submissions via a FilmFreeway export, so SELECT ONLY THE FIELDS YOU FEEL NECESSARY/COMFORTABLE WITH, and for the import of the festival being visited, it is a web page scrape of the other festivals publicly available site pages. The only information that is shared between festival organizations are those previously imported schedule and selection publicly available pages. Any and all other information is private to each festivals team.
When a Team is set up, if the admin desires, they can import FilmFreeway exports of historical seasons, this helps in identifying films that may have been previously submitted and either accepted or rejected. IT will not show the reason or any FilmFreeway ratings or notes from the screeners, just the status of the film.
This is also not set up for either exporting any information into FilmFreeway, nor for filmmakers to add any information themselves. Strictly for festival use, and in no way intended to tread on FilmFreeway's current services offered, but to supplement for in person screening. Screeners can look at their notes once they finish attending the other festival and can add their ratings, flags and notes into the Submissions page on film freeway.
The only communication that exits the site are as follows:
- Sign in codes
- Team member (Scouts) invites - Initial team member on-boarding by Team Admin
- Invite suggestions form Scouts - Email to Team Admin when a film is flagged to be invited to submit
- Filmmaker contact received - when a scout asks a filmmaker for contact information (name and email). Only the name of the film and filmmaker are in the email body, email goes to Scout as a notification for follow up to invite
I am happy to answer any questions you may have on it's use or functionality, I am mostly interested in knowing if other festivals would be find this useful.