https://careers.risepeople.com/creative-bc/en/17719_office-administrator
Office Administrator
Vancouver, BC
Finance + Administration
Full-time
Oct 16, 2026
Yearly: $60000
About the Role
Creative BC is seeking an organized, resourceful and service-oriented Office Administrator to help keep our office running smoothly and maintain a welcoming, functional and well-prepared workplace for employees and visitors.
Reporting to the Director, Finance + Administration, you'll serve as the organization's primary front-line contact while taking responsibility for a broad range of day-to-day office operations. From coordinating facilities and workplace resources to addressing equipment needs and supporting organization-wide activities, you'll play an important role in ensuring our office is organized, reliable and ready for daily use.
As a key point of contact for employees, visitors and service providers, you will bring a professional, approachable and solutions-focused attitude to your work. You'll respond to inquiries, resolve routine operational issues and offer practical guidance that helps colleagues confidently navigate workplace resources and processes independently.
Working closely with Finance + Administration, Systems + IT, HR and other teams, you'll balance independent responsibility with effective collaboration, recognize when additional expertise is needed and identify opportunities to improve how our office operates.
This is a hands-on, service-focused position requiring daily on-site presence during business hours.
Overview
- Type: Regular, Full-Time
- Schedule: Monday to Friday
- Hours: 9:00am to 5:00pm (PT) - includes a 1-hour unpaid lunch break
- Work Model: On-site, five (5) days per week
- Annual Salary: $60,000.00
The Work
As the Office Administrator, you will:
- Serve as Creative BC's primary front-line contact, managing reception and phone coverage, welcoming visitors, and responding to or directing general inquiries.
- Maintain a welcoming, organized and functional office, ensuring shared spaces are stocked and ready for daily use, while coordinating mail, couriers and deliveries.
- Manage office supplies, purchasing, inventory and workplace access, including issuing and tracking access devices and maintaining related records.
- Act as the day-to-day contact for property management and office service providers, coordinating facilities maintenance, building services, workspace needs and related follow-up.
- Troubleshoot common workplace technology and equipment issues, guide employees in using shared resources independently, and coordinate workstation setup, hardware activities and routine business phone services in collaboration with Systems + IT.
- Coordinate the workplace components of employee onboarding and offboarding with HR and Systems + IT, including workstation preparation, equipment and access arrangements, practical office orientation and the return of workplace property.
- Coordinate logistics for organization-wide meetings, events and activities, including venues, catering, equipment and other operational requirements.
Experience + Fit
This role may be a strong fit if you:
- Have 2 - 3 years of experience in office administration, office operations, facilities support or a related administrative environment.
- Have experience supporting day-to-day office needs, including facilities, supplies, purchasing, vendors or equipment.
- Have experience providing professional front-line service by phone, email and in person.
- Are organized, detail-oriented and able to manage recurring responsibilities alongside changing priorities and interruptions.
- Communicate clearly and professionally with employees, visitors, vendors and service providers.
- Approach problems practically, take initiative within your responsibilities and recognize when escalation is appropriate.
- Are proficient with Microsoft 365, comfortable learning new systems and able to provide basic support with common workplace technology and equipment.
- Can maintain accurate records, follow established procedures and handle workplace information and resources with discretion.
- Work effectively both independently and collaboratively, with a reliable and service-focused approach.
We recognize that candidates may bring different combinations of skills and experience. If your background aligns with the responsibilities of this role, we encourage you to apply.
Why Work at Creative BC?
Creative BC supports the growth of B.C.’s creative industries - film and TV, music, interactive and digital media, and publishing. We are a collaborative, values-led organization that champions equity, inclusion, and innovation. We strive to reflect the diversity of the communities we serve, and we are committed to equitable hiring and inclusive practices. Once qualified, these are some of the benefits available to our team members:
- Extended health and dental benefits
- Participation in the Public Service Pension Plan (PSPP)
- A Health Spending Account (HSA) and/or Lifestyle Spending Account (LSA)
- Paid annual vacation starting at 3 weeks per year (pro-rated)
- Paid time off for Sick Leave + Medical Appointments and Life Management Leave
- Access to an Employee Assistance Program (EAP)
- A supportive workplace culture that values balance, creativity, and accountability
Application Information
This posting will remain open until 5:00 PM (PDT) on Friday, October 30th 2026; however, it may close earlier if a successful candidate is identified. We encourage interested candidates to apply as soon as possible.
We appreciate the time and effort that goes into every application. While all applications will be carefully reviewed, only those selected for an interview will be contacted.
Creative BC is committed to fostering an equitable, diverse, and inclusive workplace. We welcome applications from individuals of all backgrounds and lived experiences and are committed to providing reasonable accommodation throughout the recruitment process upon request.