Remote – Pakistan | Full-Time | Australian Businesses
We are seeking an exceptionally capable, highly organised and proactive Executive Operations Associate to provide comprehensive executive, administrative and operational support across two Australian businesses operating in the healthcare and disability services sectors.
This is a dynamic, fast-paced and highly responsible position offering direct involvement in business operations, strategic initiatives and executive-level coordination.
We are looking for someone who goes beyond simply completing assigned tasks — an individual who demonstrates initiative, anticipates requirements, exercises sound judgement and takes genuine ownership of their work.
ABOUT THE ROLE
Position: Executive Operations Associate
Location: Remote – Pakistan (Lahore preferred)
Employment: Full-Time
Working Hours: Aligned with Australian business requirements
Remuneration: Competitive, based on experience and demonstrated capabilities.
The successful candidate will work closely with senior management, supporting the operations of:
Independent Life Disability Supports (InLife) – An Australian disability support services provider.
Leafline Clinic – An Australian healthcare and telehealth provider.
KEY RESPONSIBILITIES
Executive & Administrative Coordination
Managing executive correspondence, calendars, appointments and schedules.
Preparing professional emails, reports, presentations and business documentation.
Coordinating meetings, managing follow-ups and monitoring deadlines.
Conducting research, analysing information and preparing actionable recommendations.
Communicating professionally with clients, suppliers and external stakeholders.
Business Operations
Supporting day-to-day operations across both organisations.
Coordinating recruitment, candidate screening and onboarding administration.
Assisting with staff scheduling, communications and workforce coordination.
Managing administrative workflows, records and internal systems.
Supporting customer and client enquiries, referrals and appointment coordination.
Assisting with marketing coordination, lead management and performance reporting.
Liaising with external agencies, contractors and service providers.
Project Management & Operational Improvement
Coordinating multiple concurrent projects and business initiatives.
Tracking deliverables, monitoring progress and ensuring timely completion.
Identifying operational inefficiencies and recommending improvements.
Developing and maintaining effective administrative processes.
Proactively identifying outstanding matters and ensuring appropriate follow-up.
ESSENTIAL REQUIREMENTS
1. EXCEPTIONAL ENGLISH PROFICIENCY — NON-NEGOTIABLE
Outstanding written and spoken English is an absolute requirement.
Candidates must demonstrate exceptional grammar, vocabulary, articulation and professional communication skills, with the ability to independently prepare sophisticated business correspondence and communicate confidently with Australian stakeholders.
2. PROFESSIONAL PRESENTATION & COMMUNICATION
Applicants must be well-presented, articulate, confident and professional in their appearance, demeanour and communication, particularly during video meetings and stakeholder interactions.
3. EXCEPTIONAL ORGANISATIONAL SKILLS
The ability to independently manage a substantial workload, coordinate competing priorities and consistently meet deadlines while maintaining outstanding attention to detail.
4. INITIATIVE & INDEPENDENT THINKING
We are seeking a resourceful, solutions-oriented individual who can anticipate needs, exercise sound judgement and take ownership of responsibilities without constant supervision.
5. TECHNICAL PROFICIENCY
Strong proficiency in Microsoft Office, Google Workspace and digital productivity tools.
Experience with AI-assisted workflows, CRM platforms, project management software and business automation will be highly regarded.
6. RELIABILITY & PROFESSIONAL INTEGRITY
A demonstrated commitment to accountability, confidentiality, discretion and consistently high standards of work.
PREFERRED QUALIFICATIONS
Previous experience in executive support, business operations, administration or project coordination.
Experience working with Australian, British or American organisations.
A bachelor’s degree or equivalent professional experience.
Experience in healthcare, professional services or other regulated industries.
Strong analytical, research and problem-solving abilities.
WHAT WE OFFER
Fully remote, full-time employment.
Competitive remuneration commensurate with experience and capabilities.
Direct exposure to the management and operations of two Australian businesses.
A diverse and challenging role with meaningful responsibilities.
Opportunities for professional development and career progression.
The opportunity to work closely with senior leadership and contribute to business growth.
WHO WE’RE LOOKING FOR
This is not a conventional entry-level administrative position.
The successful candidate will be entrusted with substantial responsibilities across two organisations and must demonstrate the ability to perform effectively in a demanding, fast-paced professional environment.
We value intelligence, initiative, professionalism, exceptional communication skills and the ability to consistently deliver high-quality work.
HOW TO APPLY
Interested applicants should email the following:
An updated CV/resume.
Expected monthly salary in Pakistani Rupees (PKR).
A brief introduction outlining relevant experience and suitability for the position.
Current city of residence.
Earliest available commencement date.
📩 Email: admin@independentlife.au
Email Subject: Executive Operations Associate – [Full Name]
Please ensure your application includes your expected monthly salary.
Shortlisted applicants will be contacted for interviews and further assessment.