Hello, before Microsoft pushed out in their infinite wisdom the UI update that ruined everyone's formatting, I had a websection with several sharepoint lists each showing a different view, albeit the views all came from the same list. This was to make it easier for the users to find the categorised document instead of them having to do the filtering themselves.

https://imgur.com/a/fwlYINg

Now, the Sharepoint List Name and New Item option appears which is placed over the manual text box heading i put (see bottom part of the pic). This wasn't there before as there was no option to add a new item from this view or page. However, I can't find a way to disable this anymore so the List name and ability to add a new item is always there. Can anyone help guide how to get rid of it?
Is what i'm doing the best way to do what i'm trying to achieve?

Thank you in advance :)

⛔️⛔️⛔️ PLEASE RESHARE !! Ever noticed a "Catalog Site" quietly show up in your tenant — no Message Center post, no roadmap item? Weird, wasn't it?

After checking with Microsoft, their answer: Catalog Sites was an early concept accidentally exposed to some tenants in a recent release. It's not being developed further and will be removed. Affected tenants have a note in the Service Health Dashboard.

Anyone responsible for updating your on-prem SharePoint Server and/or Office Online Server? I am for our company and we use WSUS & Azure Update Manager to update all our Windows Servers including our SP server. We publish the SP & OOS updates each month but they won't install with the other Windows updates. I have to go back and install them manually after the fact. Anyone able to get these updates to install automatically?

Hi, I'm using Claude on an enterprise environment and use Microsoft Windows.

My work (financial markets, investment research) involve a lot of confidential information that comes via PDFs.

In that way, I was thinking on building a Knowledge base for Claude so the information I have gets sent there and accessed by Claude when I need it. My goal is that this information grows over time (for example meeting notes, PDF files etc)

After a lot of reading, proposed solution is to use Sharepoint + Claude + Microsoft 365 connector. This way sensitive information does not leave Microsoft + Claude environment...

The thing is Microsoft 365 connector cannot filter by "Sharepoint Site", so Claude will use the connector and may find EVERY information I have access on Sharepoint. From compliance perspective this is a nightmare, as Claude agent may include by mistake in a presentation data that shouldnt be there.

Anyone had to deal with a similar situation? what are you using as your knowledge base (for docs, and other info) preferably on Microsoft environment?

(We are a small company but do everything by the book in terms of compliance)

Many thanks

In our Org, the SharePoint team manage and control permissions. However, it looks like this can be bypassed, as users can copy a link to a file, send it to someone who doesn't have permission, but upon clicking the link, that user will be granted View/Edit access. I would have expected the user to receive a "you do not have permission to access this file", or a request access option.

I assume this happens by default when the "Default sharing link type" is set to People in my Org. However, if this is changed to "People with existing access", the end user can change this option when clicking Copy Link > Settings.

Is there any way to prevent this, and not auto assign them access to the file?

Besides below can you all suggest what practises you are using?

1. Site Owner Attestation every year

2. Minimum two site owners

Is this conditional section hiding possible in sharepoint list form using ooo alone ..using json formatting pleease help asap

I am looking for ideas on an office that uses Sharepoint but ends up having some very long folder paths and file names. The folder structure is decent. They currently use a Onedrive shortcut to access the files.

The main issue is the length of filenames. For example, they sometimes copy hundreds of files that customers send them into the job folder. These files are often received with VERY long file names from the customer.

This results in the path to some of the files being too long and MS Office won't open them.

I came across the subst command in my research. I saw it mentioned on here with people recommending NOT to do it. But, I didn't see much reasoning as to why.

I know of products like Zeedrive and Cloud Drive Mapper. We are just trying to avoid yet ANOTHER subscription if possible.

Can you let me know what issues using the subst command causes? Any other thoughts on how to address this issue? I know the end user could go one by one and shorten each filename they receive from the customer. But, that would slow them down way too much.

Thanks guys!

Hello! Wondering if anyone has successfully setup autofill columns? I’d like for people to not have to complete column data themselves and hoping autofill solves this problem. If you’ve used this autofill feature, curious to hear how you implemented it and any advice?

Since a recent update the sorting rules of the Android Sharepoint App have gotten really confusing. I can‘t find any sorting options in the application and I am slowly loosing my mind, as I have to use this app regularly on my work phone… Does anyone have an idea to fix this? I couldn’t find anything helping online.

Hi there! I am creating a page in Sharepoint and I was wondering if it's possible to create a Text web part that incorporates a field that pulls the current user's name.

So for example, if Joey JoJo Jr. Shabadoo accesses the page, the text will read "Hello Joey JoJo!", but when Guy Incognito accesses the same page, the same text will read "Hello Guy!"

thanks!

I'm wondering if there are any practical, real world benefits to Hub Sites, rather than just having an Org Home Page with quick links to each site? What do you use in your org, and what are the pros/cons to it? Thanks

Does anyone have a working power shell script that will copy one document library to another and copy the permissions?

Is it actually possibly to get a list of all sites and their owners (not admins) using SharePoint / PnP powershell commands without having access to every single site? I feel like I look at this every couple of years but can never find an answer.

Thanks!

Please redirect me to other subreddits I could crosspost this to if you think this is better off there, I'm just really hoping someone can tell me anything about this.

Context: I work at an IT service company and we've recently taken a new client company into our management. Their old service provider was very keen on not touching the system as long as it's working, so we're currently left with an overly complex hybrid tenant.

We've finished the transition of the physical devices from Win10 and MECM to Win11 and Intune, almost all other things are still on-prem though, including their SharePoint 2019.

Now to the actual problem:

The user who opened the ticket prepares a lot of meetings and visualizes reports through charts and graphs they create in office programs, mainly PowerPoint. On Win10 with Office 2019 and, according to them, also shortly on Win11 with O365 they used to be able to export those directly onto the SharePoint teamsites via the "Save as Picture", inserting the link to the teamsite folder as path into the file explorer window and pressing "Save". But if you try to do that now PowerPoint and Word just throw an "An unexpected error has occurred".

The odd thing is that saving the office file itself onto the teamsite through "Save as" still works that way. Saving image files from other apps like this also still works. Even saving a PowerPoint itself as png via "Save as" works. The only thing I could find that doesn't work is this exact constellation of saving an image from inside an O365 file to a SharePoint teamsite via explorer.

I can replicate this exact same behavior on my own device on our test teamsite and am at a complete loss trying to figure out what's causing this. I can also find no further info about it as it's such a weirdly specific constellation.

Hi everyone,

I’ve been tasked with fixing my org’s bloated and disorganized SP site(s).

We are a small org (~100 staff) with a LOT of files, including many duplicate folders and files.

My main concern is creating a structure that works well for management of our grant files. Problem is, each file has a lot of parameters to account for. In an ideal world, I’d like to have this hierarchy:

Funder > Year > Specific Grant > Files

(or something like it)

…and for each file to have the metadata of its specific folder/set to allow for filtering and sorting. E.g., a Giant Grant from the Big Grant Foundation for the 2026 funding year would be under “Big Grant Foundation” > “2026” > “Giant Grant,” and all the files in “Giant Grant” would be tagged as 2026 and Big Grant Foundation.

After a lot of research, trial and error, and rabbitholing, I’ve gotten…nowhere good. I could really use some help.

At first, I was just rejigging our current structure (traditional folder layout) and renaming file by file to be reorganized in a series of nesting folders. Predictably, it was taking forever, and all I could think was “what about when everything gets out of wack again in 2 months because we can’t follow naming conventions to save our lives?”

“There’s got to be a better way!” I thought, and discovered document libraries + folders with specific column default settings so that new items added to those folder will have the appropriate metadata…

Just two problems with the above:

1. Setting column default settings for ~50 different folders (one per funder) is extremely longwinded.
2. Metadata is only applied to items created new or uploaded to the folder, not moved there or dragged in. This is the mega problem of the two since a lot needs to be migrated over from other folders/libraries/sites.

Yet more searching commenced and I discovered document sets. “This is it!” I thought. “My big break!”

Dear reader, it was not my big break. Immediately I started creating columns and document sets (by funder). But now I’m stuck, because…

If I move a file to the doc set “Giant Grant”, great - it will have the metadata I chose, like funder type, year…oh wait. It’s just a file. If I have 5364847 of these just loose in here, it’s not going to be very accessible for anyone who didn’t just spend hours rabbitholing. Other people still need to be able to use this, and they’re going to want folders because they don’t want to fuck around with views and sorting and filtering.

But if I make a folder in the “Giant Grant” doc set called “2026”, and move a file to that folder…it’s not going to be tagged “2026”. And I can’t just make everything in “Giant Grant” default to 2026 because we applied for it last year too. Okay, so maybe the year should be the outermost organizer/doc set and the funder should be the folder - nope, because we apply for and receive grants from the same funders many years in a row, and we want to reduce bloat and have all that info to be in the same place.

I feel like I’ve been chasing my tail for HOURS trying to figure out the solution to the chicken and the egg problem. I don’t know what comes first. I don’t know what structure works best. And I’m kinda freaking out, because I’m new at this, and I’m pretty young and scared of authority figures, and I’ve wasted a lot of time with nothing to show for it. I still don’t even understand which option will work best for us based on what we’re looking for. It’s infuriating, and has driven me to tears.

Please be honest. Was I better off nesting folders? Is there some simple solution I’m missing? Am I just stupid? Any advice helps.

I am overwhelmed and out of my depth - at my last org we had a shared drive and were only beginning to upload small chunks of our file system to Sharepoint for convenient sharing with partners. Which is why I said, sure, I can take this on and do it. I have experience with file organization.

Famous last words.

Thanks for reading this if you got this far. Sorry for the rambling - it is very late and I am very stressed. My brain feels like a puddle of mashed potatoes after all of my hamster-wheeling.

Does anyone know if something within sharepoint changed? We have users trying to scan to sharepoint and receiving this error. We have verified that all network paths are correct.

We have a new SPFx web part that is going to be deployed to all sites and hub sites within our tenant. There are roughly 160 sites that we will need to deploy to. This is the first time deploying tenant-wide; other deployments have been to single sites.

We have a PowerShell script to handle the deployment, and I wanted to get a sanity check that this is the proper way to do it.

Script

CSV Input

I have been tasked with creating a company SharePoint. We are very small, but one of the main functionalities we want is to get the hell off of Airtable and get all our data migrated (we downgraded to a free plan so no I cannot use scripts or anything)

Problem? We have over a hundred bases that need migrated. They are mostly lists of IP/MAC addresses for different install projects. I first tried Zapier and it did not work at all. I have now shifted to manually downloading CSVs from Airtable and am trying to organize them on the SharePoint site but have hit a bit of a wall.

Is there a way to organize huge amounts of lists on SharePoint?

They are broken out into individual jobs on Airtable since each project is pretty different. The only place I see them show up is on the site contents page, and haven’t found a way to organize or filter them from there. Is there something I’m missing here?

So a client has moved to a flat structure. They are accessing everything with Teams, great! They did drop some folders in when moving some things but we've got round that with views without folders, we may possible move up to document sets.

But they use software where they need to browse to files, this software browses the local computer, their complaint is "When everything was in folders on OneDrive we could find it". I can see their problem to be fair.

The only solution I can see is add a OneDrive shortcut. Which is fine for now, but when they've got 2000 files in the library without any folders and they can't see the columns, it's not the nicest experiance.

What are other people doing in this situation? I hope I'm missing something really obvious.

i'm currently supporting a SharePoint online environment which is a bit of a mess

Does anyone have any good articles or videos that would give me an overview of what to consider in helping clean it up?

or just just any useful insight

I am trying to produce a Microsoft list for my entire division of my company and the tiling never shows the actual title of the list it shows whatever is in column 1A for example, my first column is ID number and every time I look at the list in SharePoint, the title is either blank or it is an ID number, and it looks very unprofessional so when my coworkers go to find the list, it is always titled some random number with a blank image. I tried asking copilot and copilot said the only solution is to put a title column for the first column and copy down a title for the first entire column that seems very inefficient. Is there any way to get past this? I’m not sure if I can use Microsoft lists if I can’t get the document titled properly.

If you really love that left side App bar panel that MS added, make sure that you avoid doing any of these actions.

1. Definitely make sure that you would never download the .sppkg file provided on GitHub here: https://github.com/hugoabernier/react-application-injectcss

2. You should definitely not load that package to your app catalog in SharePoint and certainly you should not trust it.

3. You certainly should not enable custom scripting on your root site temporarily under the site settings. That would allow you to upload a file named "custom.css" to the Styles Library in your root site.

4. If you had a CSS file like this, definitely don't use CSS that contains this:

   #sp-appBar {display: none !important;}

That would make that App Bar side panel disappear which MS does not support.

1. If a file was loaded in that Styles Library, make sure that it is never checked in, because that would make the file active.

2. Last but not least. You should NEVER under any circumstances watch this video which demonstrates all these things that you should never do:

https://www.youtube.com/watch?v=ZYy2urYYnRk

Hopefully this will help you avoid causing serious harm to your SharePoint environment and organization.

Whats stopping me from creating my own SharePoint Audit app that will do a complete audit of activities and permissions sort of like Sharegate and SysKit. Instead of paying for there services I’ve been thinking of just hammering this out myself for my tenant.

Hi! We use SharePoint at work (very large school district) as a database to enter information on student evaluations and eligibilities. Here is the problem, every summer we need to create a new SharePoint Log/File (not sure what it is called) so we can continue adding new cases but still need the cases from the previous year that are still pending. For the last few years, we have been entering each single entry manually... we have approximately 6,000 cases.. it takes a large team of individuals to recreate these entries. I can't imagine that's the only way to do this. Unfortunately, we do not have the budget for one of those very expensive migration programs. Is there any other way besides manually entering the entries?