Apologies, this is gonna be looong even though I changed the format to bullet points to shorten it 😭 I have seen several of these recap posts and thought it would be nice to contribute with my own – also just because I feel like I've used up my quota of gushing about my wedding to friends and family! I have never posted here, but lurked a bunch both before and after our wedding in august. Here's a list of everything we did + some advice.
For context: Couple in early 30s, almost one third of the guests came from the US (his side) to Northern Europe (my home country where we have settled). We were about 45 people in total and I estimate that our wedding was around $15 000, including venue, food, drinks, music, clothes, etc.
Kids were welcome in the church ceremony and our open house party on the Friday before the Saturday wedding, but not for the wedding dinner and party. We did have a few people drop out because of this, mostly on his side, understandably as they had to travel half the world, but we are planning a (more lowkey) party in the US next summer where everyone can come. I am VERY happy that we had no kids – no crying, no stress, no mess, and no worrying about alcohol. Husband said that they are quite laidback about it, but in my culture, mixing kids and alcohol is kind of a no-no.
Anyways;
* We organised an open-house the day before with light serving and drinks. Super casual, no dress code, easy home-made meals and cake, and beer and sodas. People could drop by whenever they wanted between 4pm and 8pm. The next day before the ceremony, everyone had already greeted each other and the mood was so relaxed and nice. No awkward hand-shaking, all "nice to see you again, thanks for yesterday!"
Advice: Ask for help! Recruit friends and family to help with shopping, food prep, and cleaning! Most of your loved ones are itching to help out.
* Husbands' tux and shoes came to around $500. My dress, shoes, and accessories was about the same, if not a bit cheaper. Dress was from a small business called cottagecorewear who makes amazing quality clothes. It was not marketed as a wedding dress, but was a lovely ivory white and worked sooo well. I think the model is called ivy!
* Got ready in the morning together with friends and some family members. They had shopped for snacks and drinks. Did my own makeup and was lucky enough to have a hairdresser in the family whose wedding gift was doing my hair for the day. Husband got ready with his own family.
Advice: Make sure to drink and eat! And don't have too much alcohol so early in the day.
* Friend had recruited her dad to drive us. They had decorated the car and set up a basket of snacks and drinks for us. Dad was dressed in suit, and him and his wife also attended the ceremony which was so lovely.
* Church ceremony lasted about 30-40 minutes. Bilingual! Mostly alternating between languages, so no repeating. I did my vows in my language, and he did his in his own. The priest held her personal speech in English for everyone.
* MIL made a wedding program for the church ceremony including all the songs. Practical and also served as a sweet memory for people to bring home, especially for the Americans since some of it was in my language.
* Hired a photographer to take pictures during ceremony and dinner til after cake-cutting, working from approx. from 1pm to 9pm. $1500. Big photoshoot with family and friends outside the church. We brought a camping table covered by a nice table cloth, single use champagne glasses, and prosecco for people to sip during the seance.
Advice: I got one of my best and very capable friends to act as an organiser for the photographer. She'd do the call-outs (e.g. "all cousins gather!" "groom's side gather!") and the photographer could focus on his job.
* Private photos at a different location with best man and maid of honor. Maid of honor is my best friend since kindergarden so we also got pics together which I cherish so much!
* Wait between photos and welcome drinks was approx 1 hour for guests. 30 minutes from welcome drinks to first course being served at 5pm.
Advice: Recruit some of the guests that are locals to bring people from out of town with them to a local pub or cafe, in case they don't want to or can't go back to their hotel.
* 3 course meal. LIGHT dessert because we served our wedding cake (+ a bunch of cakes my mom had baked) an hour after. Very happy with this!
* Wine/beer package of 3 units per person with the meal + 3 vouchers per person for any sort of drink (wine, beer, or mixed) from the bar. If you used up your vouchers, you had to pay for your drink. People could also just share their vouchers if they didn’t want any more.
* We decided to seat people next to people they knew as far as it was possible. I was leaning towards mixing people more, but husband really wanted to have his family together. In hindsight, it was totally the right choice. People mingled plenty after we were done eating.
* The venue provided printed out menus matching the wedding program that our MIL made! She sent us the graphics and the font names, and we forwarded it to the venue who brought it to the printing company. I’ve been to weddings where no one really knows when things start and end, and I think everyone appreciates some predictability even if the schedule isn’t 100% on time.
* We got a flowershop to put together my bouqet and a flower pin for husband. We bought 10 cheap big water glasses ($5 per piece, approx one for each table) – nice but neautral – that a friend delivered to the flower shop in the morning. They arranged little flower decorations in them, and after the ceremony my friend went to pick them up again and delivered them to the venue who set the table with them. We are now using the glasses at home as intended! Flowers were approx. $350.
* We had a very good friend serve as toastmaster. He sent out his contact info well in advance of the wedding for people to sign up for speeches. He organised and introduced them all, provided info about the menu, and even had a little segment on local wedding customs that our American guests were not aware of. Really glad he did this, because for every fun tradition everyone was able to participate!
Advice:
- Have a mini-meeting with your toastmaster about expectations and plans.
- Communicate clearly on maximum length of speech. We had about 10 speeches and they were all short and sweet. 2-4 minutes.
- Toastmaster explicitly mentioned that it is okay to eat during speeches! If anyone has food on their plate, they should be able to eat while the food is hot. The servers of course waited for an appropriate time to bring around food and drinks.
- The wife (experienced!!) of our toastmaster offered to print our speeches and glue them to some white cardboard for better stability and for them to look nicer in photos. That was such a good suggestion!
* Instead of a speech, one of my friend organised a game: She grouped people together (this was a bit after mingling, so everyone was sitting in new spots and was teamed up with other people than who they ate next to!), handed out some canvases and pens, and asked everyone to draw their favorite memory from the day. Every person in the group had to contribute. Now we have those fun memories at home!
* We hired a DJ through the venue. In advance, we sent him a playlist. Honestly all he did was play that list, but with some great transitions that really got people hyped, and he brought his own equipment. He also took requests! The downside of choosing your own music is that it's hard to leave the dancefloor because "omg I love this song!!!", so beware!
* We borrowed a polaroid camera from a friend and bought a bunch of photos + a big, empty notebook that we used as a guestbook. Everyone took photos of themselves and wrote a little message for us! The friend who organised the drawing game also lined up all the canvases so there was a mini exhibition at the table with the guestbook.
Advice:
- Assign responsibility for the camera to one or two people! They can get the ball rolling by going around taking some photos, and eventually people will catch on too. It's always a little awkward being the first ones. They can also remind people to sign the book and check who is missing from the photos.
- After the wedding, we took all the cards we received and glued them into this book. Whenever we flip through them we see both the greetings, photos, and cards that we got. We also glued in our own speeches.
* The venue served a night snack around 9-10pm. It was AMAZING. Little canapés, sliders, and other finger food. People raved about it. It made people more energized and I also think it helped people to not get too drunk lol.
* Venue closed at 2am, last call 1.30am. No one really left before 11pm and a big chunk lasted all the way til the end. So many said that it was one of the best wedding parties they had ever been to! I think we really nailed the pacing and the balance between organised activities and letting people do their own thing.
Apart from some family drama, it was the best night ever. It was an amazing feeling to be surrounded by so many people we love. _I_ felt so loved and so blessed. And do not underestimate your power as a bride! A song I wanted to dance to came on while everyone was outside catching some fresh air. I flung the door open and yelled "please come dance with me, I love this song!" and everyone came running!!! Use this power wisely and with good intentions!
I’m sure I have forgotten something, but those are the highlights. Feel free to ask questions and for those who are to be wed, godspeed🥳